People Team Coordinator
Description
Who we are:
At Levata, we believe in making your journey with us seamless, impactful, and filled with opportunities to elevate your potential. As we think big, we enable what's next by leveraging our knowledge of what's possible today. Join a team where complexity doesn't mean confusion but rather a deep dive into understanding, surfacing with clear options and recommendations.
About the Role:
As a member of the People Team this role offers an opportunity to develop HR expertise in a collaborative and dynamic work environment. You will gain exposure to a variety of HR functions and contribute to delivering an elevated employee experience for our U.S.-based team members while dabbling in global initiatives.
How our People Team describes itself:
Supportive, agile, motivated, dedicated, innovative, synergistic, reliable and strategic. If these words resonate with you and you’re passionate about people, thrive in a fast-paced environment, are eager to learn, and love creating meaningful employee experiences, we want to hear from you!
Key Responsibilities:
HR Administration
- Serve as the first point of contact for Level I employee inquiries via the HR ticketing system and escalate Level II concerns to the appropriate expert.
- Maintain accurate and up-to-date personnel files.
- Monitor weekly timecard completion and follow up with team members as needed.
- Support benefits administration, including enrollment, employee inquiries, and annual open enrollment coordination.
- Manage the annual ordering of compliance posters for U.S. locations.
- Assist with basic employee change letters and year-end HR processes.
- Route complex employee relations matters to the People Business Partner and provide support as needed.
- Execute the offboarding process, coordinating exit interviews, asset returns, workspace cleanups, and system deactivations.
Employee Experience
- Lead the planning, scheduling, and execution of in-office engagement activities, including monthly events, the local annual holiday party, and recognition initiatives.
- Assist with HR projects and initiatives as needed
- Support other HR functions and perform administrative tasks as needed
Talent Acquisition:
- Work closely with HR and hiring managers to ensure the hiring process is smooth and efficient.
- Create an outstanding onboarding experience for all new hires and contractors, including offer letter preparation, background check initiation, new hire kit distribution, manager support, and weekly orientation sessions.
- Act as the primary contact for Miami-based staffing agencies, managing temp labor coordination, start and conversion dates, and tracking hours worked.
Office Operations & Vendor Management
- Provide on-site support for large in-office meetings hosted by executives.
- Serve as the main point of contact for visitors, external team members, and vendors, ensuring compliance with visitor protocols.
- Maintain office supplies, restock kitchen snacks, and oversee office-related maintenance.
- Manage security access, including the creation and deactivation of employee badges.
What You’ll Need:
- A “get stuff done” attitude coupled with a strong desire to enhance the team member experience with strong attention to detail and process efficiency
- Excellent verbal and written communication to effectively interact with team members at all levels of the organization
- Ability to manage multiple tasks, meet deadlines, and keep employee records organized
- Highest level of discretion when handling sensitive employee information
- Strong relationship building at all levels of the organization
- Flexibility to adjust to changing business needs, processes, and practice
Who You Are
We take our guiding values seriously. You should be someone who will:
- build trust. You always act in a customer’s best interest and do what you say you will do.
- take action. You respond quickly to customers and seek excellence in everything you do.
- think BIG. You have an eye to the future and bring expertise and creativity into every interaction.
- make it easy. You find ways to solve problems and bring clarity to complex challenges.
- win together. You are inclusive and collaborate to delight the customer and deliver success together.
Who We Are
Welcome to Levata, a hub of innovation and a community that thrives on values that set us apart. At Levata, we're not just about business; we're about accelerating success, prioritizing quality, and advancing excellence inside out. Dive into a world where action is a way of life, turning customer challenges into potential. At Levata, we believe in taking decisive steps to propel business success. We are doers, creators, and innovators inspired by challenge and change. Our commitment to building trust is unwavering, and we see your potential as our priority.
Apply now and become part of a community that understands that great outcomes are the product of great collaboration. As partners in transformation, we work closely with our customers and teams to deliver extraordinary results. Everything we build, we build together.
What We Offer
Competitive compensation coupled with a comprehensive benefits package including medical, dental, vision, life, flexible spending, 401k, holiday and paid time off, parental leave and a pre-tax transit program.
Levata is proud to be an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or any other protected characteristic. Please see EEO is the Law.
If you have a disability or special need that requires an accommodation in the application process, Click here to request assistance with Request for Accommodation in the subject line.