Berry Appleman & Leiden LLP Careers

Description

Who we are:  BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There’s no denying our work is demanding, both in volume and pace, but we’re up for the challenge. We love the balance of hard work and fun – so, you’ll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.

Who you are: You are looking for work that has purpose. You aren’t afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking.  You believe you have something unique to contribute and you aren’t afraid to raise your hand.  You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.

We’re better together:  A bright, driven person like you and an industry-leading powerhouse like BAL? It’s a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people’s lives. Come be a part of something special, where you can have an impact and be valued just for being you!

PRIMARY RESPONSIBILITIES (Under the supervision of Office Services & Physical Security Manager):

• Trains, supervises, provides direction, and develops the Office Service Assistant & Office Coordinator roles.
• Performs general office needs, ordering supplies, handling office services, managing incoming and outgoing mail and FedEx shipments.  Maintains relationships with our various vendors - office supplies, FedEx, couriers, document management services (shredding, offsite storage and tape backups), coffee, carpet cleaners, building engineers, plumbers, electricians, movers, etc.
• Ensures vendor invoices are verified and forwarded to the correct department and follow up as needed.
• Maintains the copiers and printers (add/delete users, supplies toner and paper, and performs minor maintenance), assists IT moves PCs and phones when employees change locations, and assists with setting up video conferences as needed.
• Ensures the common areas of the BAL office are organized, presentable, and well maintained at all times.
• Ensures conference rooms are organized and schedules printed daily.
• Works with the building property management company to obtain parking for employees, keeps employees informed of building memos, fire drills, and attends building management meetings for tenants.
• Sets up FedEx accounts, copier access, etc. for new hires, orders name plates, prepares/sends new hire introduction email.
• Facilities introduction/overview to new employees during orientation on their first day.
• Develops relationships with counterparts at other firms in the building to exchange or obtain assistance when needed.
• Perform daily shipment of packages via FedEx and other postal services.
• Performs back up of records and assists with large projects (intake of files for new clients, shipping out files for previous clients, etc.).
• Performs back up for the Receptionist when needed.
• Updates intranet as needed.
• Assists with event planning, maintains records of all office keys, and distributes checks to employees.
• Performs filing, scanning, and distribution of checks that are received.
• Oversee the office service functions for BAL offices located in the Central region.
• Completes other tasks as assigned by the Office Services & Physical Security Manager.
• Travel up to 30% to offices in assigned region.
• Work between 8:00am-6:00pm to accommodate the needs of the firm.
• Must be willing to be on call 24/7 to respond to any emergent issues relating to offices in assigned regions.
• Be liaison between firm and office during the opening of new offices in assigned region.

Qualifications:

• 3 plus years of experience in an Office Service position preferably with supervisory experience.
• High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Must have excellent customer service skills.
• Must have excellent organization skills.
• Ability to process information in a fast paced environment.
• High attention to detail and accuracy.
• Must be proficient in MS Office Suite.
• Excellent communication skills (verbal and written).

WORKING CONDITIONS: Able to sit and work at a computer keyboard for extended periods of time. Able to stoop, kneel, bend at the waist and reach on a daily basis. Able to perform general office administrative activities: copying, filing, delivering and using the telephone. Able to lift and move up to 25 pounds occasionally. Regular and on-time attendance. Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules. A certain degree of creativity and flexibility is required. Hours may exceed 40 hours per week. Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.

BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to [email protected].