Berry Appleman & Leiden LLP Careers

Description

Who we are:  BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There’s no denying our work is demanding, both in volume and pace, but we’re up for the challenge. We love the balance of hard work and fun – so, you’ll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond. 

Who you are: You are looking for work that has purpose. You aren’t afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking.  You believe you have something unique to contribute and you aren’t afraid to raise your hand.  You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome. 

We’re better together:  A bright, driven person like you and an industry-leading powerhouse like BAL? It’s a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people’s lives. Come be a part of something special, where you can have an impact and be valued just for being you!  

OVERVIEW:
This person in this role is responsible for assisting staff in general office duties between office floors.  Maintains the inventory of office supplies and proper operation of equipment.  Ensures the order and cleanliness of the common areas.

PRIMARY RESPONSIBILITIES:
• Serves as a primary or backup for general Facilities duties and responsibilities
• Responsible for daily sorting and distribution of mail, overnight deliveries, and any packages to the appropriate party, may be required to log packages.
• Maintains current knowledge base of internal protocols, procedures & policies (e.g. mail cut-off times for services).
• Performs basic equipment troubleshooting for office equipment.
• Performs basic programming of office equipment (i.e. adding names to scanner/copier machine, etc).
• Maintains current knowledge base of external protocols, procedures & policies for various couriers, messengers, etc. (i.e. Fed Ex, USPS, etc.).
• Creates, assists, and/or coordinates shipping packages, including completing necessary forms, etc. for different couriers, messengers, etc.
• Assists with file storage and retrieval from an off-site storage facility, including maintaining proper records.
• Ensures proper disposal of documents, goods, etc.
• Provides recommendations to improve the operations and efficiency of the department.
• May create and/or maintain documents, checklists, and Intranet content.
• May generate reports and maintain lists/logs.
• May review invoices and updates tracking sheets; may assist or directly resolve vendor issues.
• May maintain and update the Facilities calendar.
• Various other assigned duties and tasks by the Facilities Supervisor.
• Maintains proper inventory of supplies & equipment for shipping, copiers, printers, etc.; communicates to the Facilities Supervisor and the team if any items need to be ordered or discontinued, etc.
• Maintains order and cleanliness of common areas (i.e. kitchen, refrigerator, dishwasher, copy/mail rooms, reception areas, closets, etc.) and order and restock supplies when needed.
• Setup and/or breakdown of workstations, including proper cleaning.
• Assists internal staff with facilities-related issues.
• Works with the building and/or vendors to address issues and concerns; ensures timely resolution; communicates effectively to the Facilities Supervisor and other parties involved.
• Performs receptionist duties (i.e. to answer and direct telephone calls) when needed.
• Assists with special events and guests (i.e. catering orders, vendors, etc.).

QUALIFICATIONS:
• 2 years of experience in a general office setting.
• High School Diploma.  
• Demonstrated team player and a positive professional attitude.
• General office knowledge, including clerical and general computer skills, such as Microsoft Office (Word, Outlook, Excel, etc.).
• Good English verbal and written communication skills.
• Ability to lift 25lbs frequently, 50lbs occasionally. 
• Ability to bend, stoop and kneel frequently.
• Ability to spend a large part of the day standing and moving around.
• Attention to detail and good organizational skills.  

WORKING CONDITIONS: Able to sit and work at a computer keyboard for extended periods of time. Able to stoop, kneel, bend at the waist and reach on a daily basis. Able to perform general office administrative activities: copying, filing, delivering and using the telephone. Able to lift and move up to 25 pounds occasionally. Regular and on-time attendance. Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules. A certain degree of creativity and flexibility is required. Hours may exceed 40 hours per week. Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.

BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to [email protected].