Facilities Coordinator

Finance West Valley City, Utah


Position at Backcountry

The Office Coordinator is an extremely well-organized, flexible, self-motivated individual who enjoys the opportunities of supporting our Utah Fulfillment Center. You must have the ability to multi-task, interact well with staff at all levels while remaining positive, flexible, proactive, resourceful, and efficient with a high level of professionalism. Excellent written and verbal communication skills, ability to work independently with little to no supervision, strong decision making abilities, and attention to detail are critically important. We are looking for someone who has a friendly disposition and a can-do attitude with a passion for the outdoors.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Responsible for general office organization, administrative processes, and overall front office appearance as required by location needs
  • Manage the ordering of office supplies, office equipment, and other supplies and services as requested by Facilities or Fulfillment leadership in accordance with company purchasing policies and budgetary restrictions
  • Creates and helps manage Purchase Requisitions in NetSuite system
  • Assists with the ongoing ordering of packaging supplies and materials for the Fulfillment team
  • Responsible for scheduling third party contractors associated with: maintenance of office equipment (copier/fax/printer machines), general building repair & maintenance services (i.e. pest control, first aid supplies, mat service, HVAC maintenance, electrical services, plumbing services, etc.)
  • Responsible for the facilities day-to-day operations such as creating and distributing building access cards for new employees, replacement cards, and badge troubleshooting
  • Manages janitorial vendor relationship and day porter services to ensure facilities are maintained at an appropriate level of cleanliness
  • Participates as needed in special department projects by providing scheduling, invoice management, and other duties to be assigned
  • Coordinating and setting up for special events in office
  • Coordinate meetings and appointments as necessary for special VIP situations
  • Facilitate food ordering and delivery for various exec or dept meetings and other events
  • Assist management and HR with communicating perks and employee engagement/recognition activities
  • Help identify possible cultural or space improvements
  • May manage company owned vehicles, depending on location
  • Works with Facilities and Fulfillment staff to resolve invoice/billing discrepancies, receiving, and related Vendor or Accounts Payable inquires
  • Assists with the coordination of repair, maintenance, and other third party contractor related services for the Headquarter offices and Virginia Fulfillment Center.
  • Could be assigned to participate on special Facilities/Fulfillment projects as necessary
  • Other duties as assigned

 

 

 

 

 

QUALIFICATIONS, SKILLS & ABILITIES:

  • 1-2 years minimum office management/administrative experience
  • Adept in MS Office Suite
  • Excellent written and verbal skills; ability to multitask and balance competing priorities
  • Flexible, well-organized, self-motivated, resourceful, efficient, professional, decisive
  • Ability to interact well with staff at all levels
  • Ability to work independently with little to no supervision
  • Ability to perform general clerical tasks, while maintaining accuracy of information, confidentiality, and attention to detail

 

 

 

 

 

PHYSICAL DEMANDS, VISUAL ACUITY & WORKING ENVIRONMENT:

  • The employee is regularly required to talk and hear
  • The employee is frequently required to sit, stand and walk
  • The employee must occasionally kneel, stoop crouch, twist and lift up to 15 pounds, with or without accommodations
  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus
  • The noise level is the work environment is usually moderate