Receptionist
Description
The Azoff Music Company is a music, media, and entertainment company whose portfolio includes Full Stop Management, Global Music Rights, Iconic Artists Group, and Giant Music. We are seeking a polished, highly organized Receptionist to serve as the first point of contact in a professional office environment. This role plays a vital part in creating a welcoming, secure, and highly professional first impression, while supporting smooth front desk operations, calendar coordination, and administrative needs. The ideal candidate brings a high level of professionalism, strong attention to detail, and the ability to juggle multiple priorities with confidence, discretion, and poise in a dynamic setting.
Responsibilities
Front Desk & Office Operations
- Greet and assist visitors in a courteous, professional, and timely manner
- Answer, screen, and route incoming phone calls efficiently
- Maintain a clean, organized, and professional reception area
Visitor Management & Security Oversight
- Manage visitor checking procedures and ensure compliance with access protocols
- Oversee visitor validation processes and maintain accurate logs
- Monitor security camera systems and report any unusual activity or security concerns
- Coordinate with building security and facilities teams as needed
Scheduling & Calendar Coordination
- Manage, coordinate, and confirm meeting room and appointment calendars
- Send calendar invitations and manage scheduling changes or cancellations
- Assist with coordinating internal team coverage schedules as needed
Administrative & Operational Support
- Receive, sort, and distribute mail, packages, and deliveries
- Assist with document preparation, data entry, filing, and record management.
- Order, track, and maintain office supplies and inventory levels.
- Support management and team members with reference materials, research tasks, and ad hoc projects.
Professional Representation
- Uphold a high standard of professionalism and workplace etiquette.
- Maintain confidentiality and exercise discretion with sensitive information.
- Provide exceptional customer service to employees, visitors, clients, and vendors.
Qualifications & Skills
- High school diploma or equivalent required; associate or bachelor’s degree preferred
- Proven experience in a receptionist, front desk, or administrative role in a fast‑paced office environment
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and calendar management tools
- Familiarity with office security systems or access control procedures is a plus.
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and time‑management abilities
- Professional appearance and demeanor with keen attention to detail
Compensation & Benefits
- Compensation range: $22.95 per hour+ plus an annual discretionary bonus
- Competitive benefits package and paid time off schedule.
Location & Work Schedule
- This position is located at our Westwood Village office in Los Angeles, CA and is a fully onsite role with in‑office attendance required five days per week.
Additional Information
- Visa sponsorship and relocation assistance are not available for this position
- We are a fully vaccinated workforce. Successful candidates will be required to show proof of being vaccinated against COVID-19. You are up to date when you have received a two-dose series and a booster, or a single dose series and a booster. Reasonable accommodation will be considered on a case-by-case basis for exemption from this requirement in accordance with applicable law.
Disclaimer
- This job description only provides an overview of job responsibilities that are subject to change. We are an Equal Opportunity Employer