Specialist, Accounts Payable
Description
Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.
Your Role:
Join our team as an Accounts Payable Specialist and become an integral part of our organization! As an Accounts Payable Specialist, you'll perform a variety of exciting tasks such as reviewing purchase orders, matching invoices, preparing payments, resolving issues with vendors, and more. You'll work closely with interdepartmental staff, management, and vendors while recommending best practices and improving standard AP procedures.
- Perform accounts payable related duties, including, but not limited to:
- Review open purchase orders & general ledger coding distribution
- Review proper GL coding, sales/use tax and enter A/P invoices with 2-way/3-way matching within 24-48 hours upon receipt
- Process check-runs and create payment voucher packages
- Follow up with vendors or users regarding issues with PO or AP invoices, solve issues within 48-72 hours.
- Filing and properly maintain AP documents.
- Prepare and file sales and use tax returns.
- Prepare 1099 and 1096 reporting.
- Assist with quarterly and annual internal and external audit requests.
- Regularly interact in a courteous and professional manner with interdepartmental staff and management personnel, vendors, and contractors.
- Recommend best practices and improve the standard AP procedures.
- Other accounting, AP related duties/ad-hoc projects, and other duties as assigned.
Minimum Qualifications:
- 1+ years A/P experience including A/P accruals and SOX documentation/compliance.
- Experience in two-way matching (invoice/PO) and three-way matching (invoice, PO and product receipt) processes.
- Strong proficiency in MS Excel, with the ability to do formulas like v-lookups, SUMIF/SUMIFS, and pivot tables.
- Have a minimum of 10,000 KPH with good accuracy (98%) on 10 key speeds.
- Strong problem solving, analytical & creative thinking skills.
- Strong written and oral communication skills with the ability to communicate effectively at all levels of an organization.
- Ability to learn quickly and apply knowledge.
- Must have ability to multitask, manage multiple projects and deadlines and be able to remain flexible, re-prioritize, and respond to changing demands.
- Ability to function well in a team-oriented environment, independent and self-motivated team player.
- Ability to evaluate current methods and suggest alternatives and/or improvement when applicable
Preferred Qualifications:
- Familiarity with AX Dynamics or D365.
Compensation:
We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.
The compensation range for this role is $16.50 - $19.68 hourly depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.
Who you are:
- You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
- Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
- You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
- You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.
Physical Demands & Work Environment:
In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.