Office Coordinator

Workplace Experience Seattle, Washington


We are seeking a positive, warm, and energetic Office Coordinator to join our team. As the Office Coordinator in our Seattle office, you will have the responsibility for making a great first impression on behalf of Avalara. In this role, you will report to the regional Manager, Workplace Services and be part of the overall Workplace Experience Team.

Avalara is a fast paced, dynamic environment where we welcome and value unique perspectives and insights, believing our winning culture sets us apart. You must be energetic, possess a positive can-do attitude, love working with people, extremely detail-oriented and not be afraid to jump in and roll-up your sleeves to get things done. We live by our Success Traits: Ownership, Simplicity, Passion, Urgency, Adaptability, Curiosity and Fun.

Job Duties:


  • Assist the Workplace Services department with daily activities including but not limited to printing desk nameplates, ordering office supplies, maintaining and updating files and documents, submitting service requests

  • Manage visitors by greeting, welcoming, and directing them appropriately and notifying company personnel of visitor arrival. Ensure a positive visitor experience.

  • Process guest and visitor badge requests by following procedures, monitoring logbook and confirming identification

  • Maintain lobby and reception area to promote a welcoming and professional environment

  • Field, direct and answer questions from employees

  • Sign for package/parcel deliveries as they arrive

  • Maintain office security by working closely with building security personnel and being prepared for emergencies

  • Send out local email communications to all staff as needed

  • Support the Internal Events Team with logistics and set-up

  • Provide back-up support to the Workplace Services Team in the event of time off

  • Assist with administrative duties for visitors/out-of-town employees

Requirements:


  • 2+ years office or reception experience

  • Proficient with Microsoft Office and Google Suite

  • Ability to successfully operate in a very fast paced, high tech environment and interact effectively with all levels of the organization

  • Must be able to maintain composure under pressure and manage unforeseen situations

  • Strong sense of urgency and efficiency in completing work

  • Demonstrated ability to build trust, relationship build and maintain confidentiality

  • Ability to take direction and wear many hats in a team environment with a warm, engaging and professional demeanor

  • Expeditious, timely, reliable, and courteous service to customer needs

  • Strong interpersonal and communication skills

  • Fun, creative, outgoing, professional and positive

  • Ability to work 40 hour work week in the office

Avalara is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law.