Office Manager

Compliance Paso Robles, California


This position is necessary to support Avalara’s BevAlc group with providing general administrative support to the team including but not limited to reception duties (answering phones and greeting visitors), making office supply arrangements, assisting with mail and FedEx processing, office event/meeting planning, maintaining the office condition, coordinating with IT on office equipment issues and owning the facility maintenance vendor relationship.

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Assist Accounting with filing, logging information, checking client information and entering FedEx invoices into QuickBooks
  • Order office and kitchen supplies
  • Monitor the cleanliness of restrooms, public break room/kitchen
  • Maintain key and desk excel spreadsheets
  • Responsible for contacting appropriate vendor should there be any building maintenance issues (security alarm, HVAC, Lock & Safe, Pitney Bowes, building ownership)
  • Plan and maintain all building maintenance scheduled visits (security alarm, HVAC, Lock & Safe, Pitney Bowes, building ownership)
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment issues and ordering
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Provide general support to visitors
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Participate actively in the planning and execution of company events

 Qualifications 

  • Bachelors’ degree
  • Reliable transportation as this position requires visits to the Post Office
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • 2+ years of experience in an office administration role
  • Knowledge of USPS and FedEx guidelines
  • Track record for meeting deadlines
  • Ability to work across multiple systems and navigate quickly from one system to another
  • Effective working both independently and within a team
  • Skilled at problem-solving; able to discern alternatives, make objective recommendations, and collaborate with others to accomplish goals
  • Ability to communicate effectively both verbally and in written form
  • Proficient in MS Office

 Preferred Qualifications 

  • Hands-on experience with Google Sheets and Salesforce

Avalara offers more than 600 pre-built connectors into leading accounting, ERP, ecommerce and other business applications, making the integration of tax and compliance solutions easy for customers. Each year, the company processes billions of indirect tax transactions for customers and users, files more than a million tax returns, and manages millions of tax exemption certificates and other compliance documents.

Headquartered in Seattle, Avalara has offices across the U.S. and overseas in the U.K., Belgium, Brazil, and India. More information at www.avalara.com

The perks of working at Avalara go beyond amazing physical spaces and a Tiki Bar. We’re committed to continued progress in diversity and inclusion. As an employee at Avalara, you’ll have the opportunity to join resource groups focused on diversity of thought, engage with your local or global community about topics that matter to you and the organization and receive continued education around inclusion and development. As Avalara grows, so do the voices within it. It’s time to hear your voice.

Avalara is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, sex, age, gender, nation of origin, disability, sexual orientation, US Veteran status, or any other factor protected by law. We thrive on diversity and encourage people from all walks of life to apply to Avalara’s open positions.