Accounts Payable Specialist II

Accounting Fremont, California


Job Description Overview:

The Accounts payable specialist II ensures that all payments are booked and allocated correctly with sufficient evidence under the requirement of tax regulations, GAAP and company’s policy in an efficient way in a timely manner.

Essential Duties and Responsibilities:

  • Reviews evidence of each payment request under given time frame for internal control and tax requirement, resolves discrepancies and abnormal issues.
  • Performs expense allocation for each payment for managerial report purpose.
  • Prepares monthly and quarterly expense variance and analysis reports
  • Conducts month end closing tasks
  • Understands W9 & W8 forms, requests and validates the appropriate forms from vendors when necessary; Corresponds with vendors and respond to inquiries; maintain good relationship with vendors
  • Assists 1099 annual filing
  • Determines points of workflow improvement and improves work efficiency
  • Helps with AP projects when assigned
  • Performs other duties as assigned

Required Skills:

  • Must be proficient with MS Excel on V-look Up and Pivot table
  • Intermediate skills of Power Point, Word, & outlook
  • Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
  • Excellent written and verbal communication skills in English

Required Qualification:

  • Bachelor Degree in Accounting or related field
  • 2-3 years accounting AP working experience preferably in high tech industry environment
  • Strong personal computer and business solutions software skills
  • Strong analytical and problem solving skills
  • Self-initiative, Team work, enthusiasm and positive attitude
  • Provide quality of work including speed and accuracy
  • Can follow SOP with limited supervision
  • Strong interpersonal skills for interacting accountants, clients, and management
  • Maintain good attendance

Working Conditions:

  • Office Only: Typically works in an office environment
  • Able to work overtime at request