Accounts Receivable Specialist
Description
We are seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our finance team. This role will be responsible for managing the accuracy of customer payment applications, maintaining clean aging reports, monitoring overdue accounts, and ensuring compliance with company policies. The ideal candidate will combine strong technical accounting knowledge with excellent communication skills to collaborate effectively across departments and with customers.
Essential Duties and Responsibilities:
- Accurately post payments and credit applications to maintain precise aging records.
- Analyze workflows and recommend process improvements for efficiency and accuracy.
- Proactively manage overdue accounts through collection outreach and escalations.
- Investigate billing discrepancies and partner with internal teams or customers to resolve issues.
- Prepare AR-related reports including aging summaries, bad debt analysis, and Days Sales Outstanding (DSO) metrics.
- Ensure accurate and timely execution of month-end and year-end closing activities for AR.
- Flag high-risk accounts and escalate to supervisors for appropriate action.
- Maintain and update customer files, including address and contact information.
- Support internal and external audit requests with documentation and reconciliations.
- Perform other duties and special projects as assigned.
Knowledge and Skills:
- Solid understanding of accounts receivable processes including billing, collections, payment application, and reconciliations.
- Knowledge of accounting principles (GAAP) and audit requirements.
- Proficiency with ERP/accounting systems and Microsoft Office Suite (particularly Excel).
- Strong analytical skills for preparing AR reports and identifying account risks.
- Excellent attention to detail with a focus on accuracy and timeliness.
- Effective communication skills (verbal and written) for interaction with customers and internal teams.
- Problem-solving skills to resolve discrepancies and improve workflows.
- Ability to manage multiple priorities, meet deadlines, and work independently with limited supervision.
- Strong organizational and time management abilities.
- Commitment to confidentiality and ethical handling of financial information.
Required Qualifications:
- Strong attention to detail, accuracy, and organizational skills.
- Proficiency with accounting software and MS Office (Excel, Word, Outlook).
- Excellent communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines.
Years of Education
- Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred) or equivalent work experience.
Work Experience
- 2+ years of accounts receivable or accounting experience.
Working Conditions:
- Office only: Typically works in an office environment.
- Requires sitting, operating a computer keyboard, telephone, and other office equipment for extended periods of time.
$68,640 - $90,000 annually is the estimated pay range for this role working in Fremont, California office. It does not include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k). The final amount will be determined based on the qualifications & experience of the candidate relative to the role.
ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.
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Applicants must be authorized to work for ANY employer in the U.S. The company will not sponsor or take over sponsorship of an employment Visa at this time.