Description

Job Description: Office Administrator - Tree Vegetation Management

We are seeking a highly organized and motivated Office Administrator to join our tree vegetation management office. This crucial role will oversee all hiring activities, manage the I-9 process, and build pipelines of candidates, in addition to handling various administrative responsibilities and projects assigned by leadership.

Key Responsibilities:

• Hiring Activities: Manage the end-to-end recruitment process, including posting job openings, screening resumes, scheduling interviews, and extending job offers.
• E-Hire Responsibilities: Utilize electronic hiring platforms to streamline the recruitment process, ensuring timely and efficient onboarding of new hires.
• I-9 Process Management: Oversee the I-9 employment eligibility verification process, ensuring compliance with federal regulations and maintaining accurate records.
• Pipeline Building: Develop and maintain a pipeline of qualified candidates for current and future positions by networking, attending job fairs, and utilizing social media and other recruitment channels.
• Administrative Support: Perform general office duties, including managing correspondence, scheduling appointments, maintaining files, and ordering office supplies.
• Project Management: Assist with administrative projects assigned by leadership, ensuring timely completion and adherence to company standards.
• Communication: Serve as a liaison between candidates, employees, and management, ensuring clear and effective communication throughout the hiring process.
• Compliance: Ensure all hiring practices comply with company policies, industry regulations, and legal requirements.

Qualifications and Education:

• Minimum of 1 year of experience in recruitment, office administration, or a related role.
• Bachelor’s degree preferred but not required
• Strong knowledge of e-hiring platforms and the I-9 process preferred.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office Suite and other office management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

The ideal candidate for this position will be someone who is a quick learner, proactive in their approach, and possess a strong sense of ownership. 

License & Certifications:

Travel Requirements:

Physical Requirements:

• RARE (less than 10%): squatting, depth-perception, color-vision, crawling, pushing, pulling, seeing distant, climbing ladders, balancing, gripping
• OCCASIONAL (up to 33%): stooping, kneeling, squatting, body-twisting, sense-of-touch, manual-dexterity, lifting up to 10 lbs., lifting up to 50 lbs., lifting over 10 lbs. to 50 lbs., climbing stairs, carrying, lifting, range-of-motion, reaching
• FREQUENT (up to 66%): standing, walking, sitting
• CONTINUOUS (up to 100%): seeing, reading, hearing-speech-range, speaking clearly.

 Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.