Description

• Manage the full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting
• Manage all aspects of authorizer and charter compliance and state reporting, and maintain accurate electronic and hard copy records
• Manage the school's multi-truancy process in collaboration with the Admin Team 
• Serve as a thought partner to the Principal, and contributor to key operational school decisions      
• Manage or supervise the management of vendor relationships such as those with landlords, local fire departments, copier services, building safety contractors, etc.
• Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team
• Oversee staff in the management of the Nutrition Program 
• Manage or supervise the school site facility and respond to building management and facilities crises as needed
• Assist the Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events)

• Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices
• Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices, and ensure timely payment to vendors 
• Oversee and organize the free/reduced lunch program and is responsible for reporting

• Manages all aspects of the Student Information System and administrative functions ensuring the integrity of student demographics, health, scheduling, and academic data  
• Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized
• Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism
• Manage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration 

• Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Supervisor, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable)
• Manage performance of and train, develop, and provide continuous feedback to non-teaching teammates
• Support the Principal in the participation of hiring school site teammates 
• Seek out and attend relevant Aspire-wide and external professional development opportunities

• Coordinate and/or provide translation services for our students and families (as needed)
• Update the school website 
• Assist the school Principal with all school and extracurricular activities
• Support the business aspects and track the submission of documents to the Home Office, regional office, and operating district 
• Demonstrate knowledge of and support, the Aspire Public Schools mission, vision, and value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior 
• Perform other related duties as required and assigned 

•   Competencies:
• Strong organizational, time management, and multitasking skills
• Strong interpersonal and communication skills
• Experience in office management 
• Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills to meet changing job conditions
• Ability to create inclusive environments that honor and supports a diversity of backgrounds and perspectives
• Ability to work independently as well as with a team
• Professional appearance and manner
• Knowledge of Ed Code preferable (or interest in learning)
• Fluency in Spanish - highly desirable

Minimum educational level:

• B.A. Degree preferred or equivalent work experience

Experience required:

• 6 plus years in a fast-paced, administrative position; required
• Experience in a school environment, strongly preferred
• Supervisory experience strongly preferred
• Proficiency with Microsoft Office, network printing, copiers and fax machines

Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height
• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
• Demonstrate normal depth perception
• Sitting, walking or standing for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone with or without auditory aides

Work authorization requirements: 

• Clear the Department of Justice background screening
• Authorized to work in the United States required; sponsorship not accepted
• Provide health (TB) clearance (must update every four years)