Sr Coordinator, Regulatory Compliance (IN)

Regulatory & Compliance Carmel, Indiana


Description

American Specialty Health Incorporated is seeking a Senior Coordinator, Regulatory Compliance to join our Regulatory and Program Compliance department. This position will support the company’s national regulatory compliance efforts by conducting research, analysis, and review, preparing filings, reports, minutes, and communications. Follows all guidelines, including project tracking, legislative research and record keeping practices. Note: The individual in this position is not intended to practice law or provide legal advice.

Remote Worker Considerations:

Candidates who are selected for this position will be trained virtually and must have the capability to work from home in a designated work area with company-provided technology equipment. This position will require occasional onsite office work.  ASH requires all onsite employees and employees who travel for their position to either (a) establish that they have been fully vaccinated; or (b) obtain an approved exemption as an accommodation.

Responsibilities

  • Provides support with managing regulatory compliance concerns for projects as assigned by management. This may include assuming responsibility, with supervision by management, for a limited number of specific states or areas of compliance (e.g., federal regulations or Compliance Office concerns).
  • Researches, communicates, and coordinates regulatory compliance issues under direction of management and analysts as approved by management.
  • Conducts preliminary assessment of legislative session reviews and promulgation of regulations as requested by management. Reviews, assesses, and determines impact of legislative and regulatory changes on business operations. Communicates such legislative changes to organization through weekly reports and written communication.
  • Coordinates with various departments to obtain information necessary for regulatory filings and assists in resolving ad hoc compliance issues.
  • Prepares preliminary documents for regulatory filings within required deadlines; such filings include, but are not limited to, the following: license applications, license renewals, inquiry/complaint responses, annual reports, quarterly reports.
  • Assists with the coordination of departmental projects as assigned by management, including ongoing status reports to management.
  • Performs basic research, analysis, and summarization of regulatory compliance issues, as directed by management.
  • Maintains and updates departmental logs, procedures and files as directed by management.
  • Photocopies, files, scans, and faxes as needed to support job responsibilities, and maintains electronic files for assigned state filings, including follow up of license/certification.
  • Prepares agendas, minutes for department and company meetings as directed by management.
  • Prepares weekly reports for management that provide status updates on routine deliverables.
  • Assists with the coordination and documentation of action items and department reports related to assigned projects and meeting coordination.
  • With supervision from management, provides preliminary or basic communications regarding regulatory compliance issues verbally and in writing, primarily with internal contacts.
  • Represents the company in an ethical, professional, and positive manner and complies with all company policies and procedures.
  • Maintains confidentiality of all company information and uses discretion in discussing regulatory compliance issues with internal and external contacts.
  • Maintains computer and system skills necessary to perform job functions.
  • Strictly adheres to department administrative guidelines including, but not limited to, guidelines regarding project tracking and record keeping practices.
  • Completes all ASH University training requirements, including required regulatory trainings, as well as ad hoc trainings required by management, within required timeframes.

Qualifications

  • Bachelor’s degree in English, Health Policy, Political Science, or Business-related field. If equivalent experience, high school diploma required.
  • Minimum 1-2 years of experience in regulatory compliance, legislative/regulatory research, and reporting.
  • Proficient in MS Office, with intermediate knowledge of Word and Excel; and proficient in use of Internet, SharePoint, and CRM databases.
  • Highly Effective written communication skills.

Core Competencies

  • Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
  • Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
  • Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
  • Ability to effectively organize, prioritize, multi-task and manage time.
  • Demonstrated accuracy and productivity in a changing environment with constant interruptions.
  • Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
  • Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time. 

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Office environment and/or Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. 

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.