Coordinator, Corporate Projects

Administrative San Diego, California


Description

American Specialty Health Incorporated is seeking a Corporate Projects Coordinator to join our Corporate Projects department. This position will provide administrative support to the Corporate Projects department.

Responsibilities

  • Provide administrative support to the department.
  • Schedules internal and external meetings in WebEx, Teams or other applications as needed.
  • Maintains daily, weekly and monthly calendar for Sr Director and updates schedules as needed.
  • Prepares meeting agendas, meeting minutes, memos and other correspondence as needed.
  • Prepares spreadsheets, reports, flow charts, organizational charts, binders, manuals and other documents.
  • Monitors and modifies action log and project schedule as assigned.
  • Coordinates various activities for internal and external purposes.
  • Assists with departmental projects as assigned.
  • Orders supplies as requested by department leadership.
  • Maintains department FLASH page as directed by department leadership.
  • Maintains confidentiality of all reports, files, schedules, databases, and documents; as well as all member, practitioner, and proprietary information.
  • Recognizes unique or problem situations within areas of assigned responsibility. Researches and formulates solutions in conjunction with department leadership.
  • Makes copies, faxes and files as required.
  • Recognizes and immediately reports urgent issues to Sr Director.
  • Ensures that the Company is represented in an ethical, professional, and positive manner.

Qualifications

  • High school diploma required.
  • A minimum of 2 years of general office experience including administrative support.
  • Excellent computer skills to include MS Word and Excel, presentations, and time management tools.

COVID-19 Considerations:

The safety of our employees, both current and future, is ASH’s highest priority. At this time, most of our employees are working remotely due to the current COVID-19 pandemic. Candidates who are selected for this position will be trained remotely and must be able to work from home in a designated work area with company-provided technology equipment. Once ASH determines employees can return the office, candidates may be required to work in a local office. Limited visits to the office in person may be required. While onsite, social distancing and masks are required along with adherence to ASH’s Communicable Disease and Pandemic Policy.


Core Competencies

  • Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
  • Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
  • Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
  • Ability to effectively organize, prioritize, multi-task and manage time.
  • Demonstrated accuracy and productivity in a changing environment with constant interruptions.
  • Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
  • Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time. 

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Usual office setting.

AmericanSpecialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. 

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.