Advanced Systems Group LLC Careers

Description

 We are looking for:

Advanced Systems Group LLC. is seeking an experienced Systems Integration Project Coordinator to join our high performing team and oversee audiovisual systems integration projects while helping to ensure client success. 

Our portfolio covers an array of projects including but not limited to supporting sales, designing, building and expanding video production studios, sound recording studios, corporate event centers, video presentation systems, commercial sound systems, and screening rooms. The successful candidate will join our Broadcast Systems Integration and Professional Services team, which is an extraordinarily talented group of engineers and project personnel who thrive in our collaborative work environment with our dynamic portfolio of projects. 

This role is remote within the US (California-based candidates preferred) with occasional travel as needed. This role will work West Coast hours.

The application window for this role is from September 24th through October 24th, and the target start date is November 10th.

Job Responsibilities:

Presale Support: 10%

• Monitor vendor special pricing registration with inside sales or buyer group. 
• Organize and store proposal document to proper folder.  
• Create and maintain System Integrations sales opportunities.
• Create and price out a Q360 quote.

Project Initiation and Execution:  75%

• Review and audit Q360 quote for accuracy before pushing a new job IDs.
• Participate in Project meetings with Project Manager, Project Engineer, Buyer, and other project team members.  
• Responsible for creating, organizing, filling, and sharing project folders and project documentation.
• Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System.
• Team up with project team, procurement department, and vendor to secure on-time equipment/materials delivery. 
• Responsible for creating Inventory sheet, maintaining the data, and providing report periodically.
• Assist Project Manager on Change Order process including tracking changes, Pricing out Change Orders, organizing and producing client facing Change Orders, and Change Order procurement. 
• Maintain and track project Bill of Materials (BOM) in the entire project cycle.
• Responsible for providing regular reports to Project Team such as Lead Time report, ETA report, Back Order report, RMA report, etc.  
• Acting as a process owner facilitates the overall project RMA process.
• Team up with Project Manager and Finance Manager to understand and monitor project budgets in ERP system. 
• Request project billing and create back up documentation.
• Ad Hoc project tasks.

Project Close-Out and Warranty Support: 15%

• Support Project Manager on Project Close Out process including compiling submittals, generating net equipment list, generating Serial Number list, collecting equipment data sheet and manuals, and collecting manufacture warranty info, etc.  
• Assist Finance Manager and Project Manager on project financial close out in Q360 system. 
• Set up 1 year workmanship warranty contract in Q360.
•  Set up and maintain service calls and handle warranty RMAs.

Required Qualifications & Experience:

• 3-5 years of experience in project coordination or related roles.
• Advanced MS Excel and Google Sheet Skills (advanced formulas, pivot tables).
• Experience working with Word, SharePoint and Smartsheet.
• Strong organizational and multitasking abilities.
• Willing to travel and work on-site as necessary (less than 5%).

Preferred Qualifications & Experience:

• Experience with Q360.
• Experience in any of the following industries: AV systems integration, construction, or accounting.