Associate Programs Specialist
Description
Who We Are Looking For:
- Plan and execute internal team events, offsites, and workshops.
- Coordinate logistics such as booking spaces and venues, arranging travel (if needed), and managing budgets.
- Serve as the primary liaison for meals and catering for Product/Dev working sessions, team lunches, and special events.
- Collaborate with internal stakeholders to ensure events meet goals and align with team culture.
- Stay connected with other specialists in cross-functional monthly meetings, maintaining alignment and ensuring the efficient execution of tasks across teams.
- Help create an inclusive culture where people feel they belong, have a voice and can contribute.
- Identity cultural issues to solve and engage people to make sure they feel a part of the team.
- Stay connected with teams to help identify opportunities to celebrate wins and foster a sense of community.
- Provide calendar management and scheduling support for senior Product, UX, and Engineering leaders.
- Assist with drafting meeting agendas, presentations, and meeting minutes as needed, ensuring effective documentation and follow-up.
- Help maintain alignment across senior leadership schedules and commitments.
- Attend and manage weekly, monthly, and quarterly Product/Dev team meetings.
- Ensure agendas, materials, and follow-up tasks are communicated and tracked.
- Take thorough notes to capture key decisions, action items, and next steps.
- Support the creation of team newsletters and other internal communications.
- Manage and update group-level Coda pages, ensuring documentation is accurate and current.
- Organize and maintain relevant email groups and distribution lists.
- Coordinate onboarding schedules and resources for new Product, UX, and Engineering hires.
- Create, maintain, and improve onboarding materials to facilitate a smooth start for new team members.
- Act as a point of contact for new employees, ensuring they have the necessary equipment, resources, and introductions.
- Identify opportunities to improve operational efficiency within the Product and Engineering organizations.
- Implement and maintain best practices for project planning, documentation, and knowledge sharing.
- Proactively solve problems and address gaps in team support.
- Experience: 2+ years of experience in program coordination, administrative support, or a related role. Experience working with Product or Engineering teams is a plus.
- Organizational Skills: Demonstrated ability to handle multiple projects, tasks, and priorities with accuracy and attention to detail.
- Communication: Excellent written and verbal communication skills; comfortable interacting with all levels of leadership and cross-functional partners.
- Tech-Savvy: Proficient in tools like Google Workspace, Airtable, and collaboration platforms (e.g., Slack, Coda). Willingness to learn new systems and software.
- Adaptability: Comfortable navigating change in a fast-paced environment, maintaining a positive, can-do attitude.
- Team Player: Strong interpersonal skills with a track record of building effective relationships across departments.
- Problem-Solving: Proactive and resourceful in identifying inefficiencies and creating process improvements.
The actual hourly wage for this role will be determined by a variety of factors, including but not limited to the candidate’s skills, education, experience, etc.
Regular full-time employees are eligible for benefits – see here.
About AppFolio
AppFolio is the technology leader powering the future of the real estate industry. Our innovative platform and trusted partnership enable our customers to connect communities, increase operational efficiency, and grow their business. For more information about AppFolio, visit appfolio.com.
Why AppFolio
Grow | We enable a culture of high performance, where delivering results is recognized by opportunities for growth and compelling total rewards. Our challenging and meaningful work drive the growth of our business, and ourselves.
Learn | We partner with you to realize your potential by investing in you from the start. We're cultivating a team of big thinkers through coaching and mentorship with our best-in-class leaders, and giving you the time and tools to develop your skills.
Impact | We are creating a world where living in, investing in, managing, and supporting communities feels magical and effortless, freeing people to thrive. We do this by innovating with purpose while cultivating a culture of impact. We learn as much from each other as we do our customers and our communities.
Connect | We excel at hybrid work by fostering an environment that feels flexible, personal and connected, no matter where we are. We create space to fuel innovation and collaboration, and we come together to celebrate, connect, and succeed.
Paddle as One.
Learn more at appfolio.com/company/careers
Statement of Equal Opportunity
At AppFolio, we value diversity in backgrounds and perspectives and depend on it to drive our innovative culture. That’s why we’re a proud Equal Opportunity Employer, and we believe that our products, our teams, and our business are stronger because of it. This means that no matter what race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status, you’re always welcome at AppFolio.