Administrator - CoSec
Description
Apex Group is looking for an organised Administrator to join our inclusive and collaborative team. This full-time Administrator role is based in Luxembourg and offers an attractive salary and benefits package. You'll be reporting to a Senior Manager within the client service department of Apex, responsible for the administration of a client portfolio.
As an Administrator, you will be responsible for managing a client portfolio, including providing the highest quality customer service. You will work closely with the lead relationship managers to provide quality and efficient services to all customers within the portfolio. As The APEX Group is a financial organisation, all new employees will undergo a criminal record check.
In your first few weeks in this Administrator role, you can expect to:
- Be responsible for servicing a client portfolio including all aspects of administration & company secretarial matters;
- Working with the Manager to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities, including Luxembourg corporate and regulatory filings, and working with the accountants to ensure client reporting deadlines are met;
- Implementation of customer-specific procedures in relation to administration and reporting requirements for each entity;
- Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financial statements;
- Ensure that responsibilities are managed effectively in accordance with client Service-Level Agreements, best practices, regulatory and statutory deadlines;
- Build detailed understanding of client portfolios, entity-specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
- Liaise with lawyers and clients with regards to reviewing transaction documents;
- Manage bank account openings and coordinate AML/KYC requests around the entity portfolio;
- Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
- Responsibility for certain financial aspects of the client relationships, including: billing process, monitoring/chasing the timely settlement of invoices;
- Prepare payment transactions for your client portfolio;
- Any other duties in the scope of the role that the company requires
To apply for this Administrator role, you will need prior experience in business, preferably fund administration. You will also require the following:
- Building key relationships with clients, responding swiftly to client requests and managing client expectations
- Liaising with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
You'll receive an excellent salary and benefits package for your knowledge, expertise and flexibility. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs.
To apply for this inclusive and collaborative full-time Administrator CoSec job in Luxembourg, don't hesitate to contact Apex Group today. We'd love to help you get your next role and enable you to fulfil your professional ambitions.
Apex Group Ltd ("Apex" or "the Group"), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex's purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women's empowerment and economic independence, and education and social mobility. Life at Apex isn't just about the work you do. It's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more important that becomes. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take short-term or permanent relocation options.