Apex Group Careers

Description

• To proactively spot governance issues before they arise

• Fund administration and corporate secretarial (CoSec) duties for international domiciled funds (e.g., SOPARFIs, SIFs, SICARs, SICAVs, SCSps, RAIFs, UCITS) and Apex Group entities in other jurisdictions; including support with corporate meetings and documentation.
• Board/committee/shareholder meeting support, entailing:
• Preparation of meeting packs (board packs, committee packs, among others),
• Liaising with various stakeholders as the case may necessitate in preparation for meetings and meeting packs, ensuring papers have received the necessary internal/external business signoffs and that these are complete, accurate and of high enough standard to be presented to the respective meeting.
• Observing corporate rules and regulatory requirements – including deadlines – on account of holding and organizing corporate meetings, including organizing and circulating convening notices and agenda to board/committee members, shareholders (as the case may be) and other attendees as well as proxies from shareholders and attendance lists for annual general meetings, among others.
• Attending corporate meetings and lending simultaneous CoSec support during the meetings,
• Taking minutes at meetings, or reviewing minutes taken by another team member, extracting the relevant CoSec related tasks from the minutes and executing them, as well as releasing-updating-finalizing up to their signing the minutes taken.
• Ensuring continuity between ensuing meetings of the relevant board/committee shareholders’ assembly, contacting people whose action is necessary according as decided by relevant board/committee members and reflected to the minutes.
• Corporate documentation and filing support:
• Preparing written/circular board and shareholder resolutions for standard corporate and fund events,
• Preparing and updating shareholders’, shares’, partners’ and other statutory registries and company records where applicable to the type of entity.
• During all the relevant activity undertaken, ensuring compliance and alignment with:
• the legal requirements within the landscape of corporate and funds law,
• the regulations of the Commission de Surveillance du Secteur Financier (CSSF) and other pertinent regulators,
• the generally accepted and adopted market practice in the market,

• articles of association/incorporation of the entity concerned,
• the fund structure in place, applying to the entity concerned,
• the records of the Chamber of Commerce.
• Preparing, making, or keeping track of necessary corporate, regulatory and tax filings; in collaboration with, under the guidance of and as requested by the responsible client service or relationship manager, or fellow corporate officer/fund administrator colleague in another jurisdiction: net asset valuation (NAV), annual financial statements, fund capital calls and distributions, audit processes, AML/KYC (anti-money laundering/know-your-customer) or AML/CFT (anti-money laundering/countering the financing of terrorism) processes.
• Manage corporate documentation for the incorporation and liquidation of companies
• Performing other various fund admin and CoSec tasks (arranging files, emails, preparing documents, etc.).
• Establishing, improving, and supporting the implementation of standard documentation, processes and procedures.
• Providing accurate and timely information to other stakeholders in accordance with agreed deadlines.
• Assisting other colleagues in the day-today work.

• Degree in Law
• Good attention to detail is required to ensure the accuracy of the documents and correspondence
• Good organisational and time management skills
• Ability to follow instructions and procedures
• Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems
• Relevant experience in, preferably gained within the legal, financial or administrative industry
• Minute taking experience, preferably in a corporate or legal environment would be an advantage but is not mandatory

• Excellent English – verbal and written

• A genuinely unique opportunity to be part of an expanding global business and to grow with the business
• A fantastic training environment
• Friendly work atmosphere and positive multi-international environment
• Great work-life balance
• Opportunity to communicate with (native) English speaking colleagues and clients on a daily basis
• Competitive market adjusted salary