Apex Group Careers

Senior Administrator

Role summary:

We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager. The role is client facing, with the Senior Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Senior Administrator to build an understanding of their client structures and the regulatory environment in which they operate and is best suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

■        Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;

■        Lead training sessions to other members of staff on topics as agreed with Assistant Manager;

■        Assist with the co-ordination of reoccurring and ad-hoc projects and ensure completion in line with pre-agreed deadlines;

■        Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;

■        Ensure minute logs are maintained accurately and updated in a timely manner as required;

■        Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;

■        Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;

■        Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;

■        Ensure actions noted in board meetings are completed in a timely manner;

■        Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;

■        Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;