Senior Procurement Specialist - Supply Chain

Procurement Palo Alto, California


Another Source’s client, Stanford University, is recruiting a Senior Procurement Specialist to join the Land, Buildings & Real Estate team.  This position is located on the main Stanford campus. 

Here's a little about Stanford University and the position they are seeking to fill:

Stanford University, Department of Land, Buildings & Real Estate (LBRE) is committed to the preservation and enhancement of Stanford’s campus and adjoining lands and constructs and maintains the facilities in which advancements across the academic spectrum are made possible.  LBRE takes pride in the care and stewardship of the 8,100 acres that make Stanford the special place that it is.

Job Overview:

Finance P2P, a department within LBRE, seeks an experienced Senior Procurement Specialist to support purchasing services by performing day to day purchasing activities, continuously evaluating and improving purchasing processes, providing training and guidance to purchasing staff, and leading projects and programs that advance the organizational performance of the Purchasing Team.

The ideal candidate will have education and experience in procurement, contracts, and business administration, including in-depth knowledge of project and program management.  The candidate must be a highly self-motivated and effective individual, with the ability to manage multiple programs in a complex and dynamic work environment.  Finance P2P encourages and supports group, collaborative teamwork, as well as individual initiative and leadership, in order to fulfill its mission to support LBRE departments with creative, cutting edge processes, P2P tools, and customer service.

Core Job Duties:

  • Administer purchasing programs and functions. Interpret, implement, and ensure compliance with policies and regulations.  Resolve complex issues that often span organizational boundaries.
  • Contribute to strategic purchasing planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges. Provide development of program or function from initial concept to implementation.
  • Represent purchasing programs or functions at the university level and/or to external/internal stakeholders.
  • Assist in the development and management of purchasing outreach strategies that include relationship development, communications, and compliance.
  • All these duties are to be done while working collaboratively with the payables team, to ensure a seamless, coordinate P2P process for LBRE departments.

Specific Job Duties and Responsibilities:

  • Generate Requisitions, PO’s, and Change Orders, using Stanford’s Oracle iProcurement system. Support LBRE departments with purchasing questions and requests.
  • Review and manage purchase order and contracts databases for document retention and tracking. Track active contracts/master agreements and purchase orders to ensure terms and conditions are current, and that funds are available to support LBRE department operations.
  • Review and approve goods and services purchases, greater than $25k in value, up to $50K in value.
  • Review and approve goods and services invoices placed on Oracle hold.
  • Develop and maintain the Supplier Information database.
  • Enhance and improve the current purchasing process for goods and services procurement by LBRE departments.
  • Develop KPI’s and Purchasing reports for Finance, and client LBRE departments.
  • Support purchasing staff with technical guidance and training.

Education and Experience:

  • Bachelor’s degree and 5 years of relevant experience, or combination of education and relevant experience.

Preferred Requirements:

  • Demonstrated success as a purchasing agent who has implemented programs and projects to improve purchasing at a large commercial, industrial, or educational facility.
  • Demonstrated problem solving and decision-making skills to effectively solve and respond to complicated requests.
  • Knowledge of project management principles and practices, especially as related to development of computerized business processes.
  • Demonstrated skill in the use of spreadsheets, database, word processing, project management and process flow programs.
  • Strong organizational, time management and project management skills, with the ability to support multiple projects of various types at different stages with an emphasis on accuracy and meeting milestones and deadlines.
  • Excellent customer service experience.

Knowledge, skills, and abilities:

  • Demonstrated planning, organizational and analytical skills.
  • Demonstrated ability to make sound business decisions using good judgement and innovative and creative problem solving.
  • Excellent interpersonal and communication skills, with the ability to cultivate professional and business partnerships.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Working at Stanford:

Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous benefits align with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
  • Discovery and fun. Visit campus gardens, trails, and museums.
  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!


To learn more about Stanford benefits: and

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.