ACCOUNTS PAYABLE CLERK

1.0              JOB DESCRIPTION SUMMARY

1.1              The basic function of the Accounts Payable Clerk is to coordinate accounts payable information for payment.

2.0              REPORTING RELATIONSHIPS

2.1              The Accounts Payable Clerk reports to and is directly accountable to the Controller.

3.0              REQUIREMENTS

3.1              Education

3.1.1        Required: High School Diploma

3.1.2        Preferred: High School Diploma with some college classes in accounting/bookkeeping

3.2              Licensing / Registration / Certification

3.2.1        N/A

3.3              Experience

3.3.1        Required: 6 months experience in accounts payable

3.3.2        Preferred: 1 or more years construction accounts payable

3.4              Skills / Knowledge / Abilities

3.4.1        Position requires excellent organizational skills

3.4.2        Position requires good communicational skills

3.4.3        Position requires good computer skills

3.4.4        Position requires knowledge of basic accounting functions

3.4.5        Position requires the ability to work and communicate with a variety of people

3.4.6        Position requires the ability to type 35 cwpm

3.5              Physical Requirements

3.5.1        The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and

torso, bending and flexing the arms, wrists and fingers are required, The senses required are being able to see and hear and having full power of speech.

3.6              Mental

3.6.1        Must be able to work under stressful situations.

3.6.2        Must be able to communicate in English, verbally and in writing.

4.0              WORKING CONDITIONS

4.1              Work will be in a climate-controlled office. Workdays will be 8 hours per day. There may be days when overtime is needed. Ajax pays time and a half for all hours worked over 40 hours in a week.

5.0              ESSENTIAL FUNCTIONS

5.1              Set up new vendors

5.2              Receive and distribute invoices

5.3              Verify statements and match invoices to statements

5.4              Send out W-9’s to new vendors

5.5              Filing, including set up of new file folders

5.6              Phone relief for receptionist

5.7              Must be punctual

5.8              Perform other duties as needed

6.0              DUTIES AND RESPONSIBILITIES

6.1              Input new vendors into computer system.

6.2              Receive invoices and distribute to correct jobsite or manager.

6.3              Verify incoming statements and match appropriate invoices to statements for payment. If statement is missing invoice(s), call and get copy of invoice.

6.4              Send out W-9 form to all new vendors.

6.5              Keep filing current and make new file folders as needed.

6.6              Responsible for phone coverage while receptionist is at lunch.

6.7              Must be on time.

6.8              Perform other misc. duties as assigned by supervisor.

7.0              MEASURES OF PERFORMANCE

7.1              Inputs new vendors in computer systems within time restraints

7.2              Receives and distributes invoices to correct jobsite or manager.

7.3              Verifies statements and matches invoices to correct statements to be paid.

7.4              Sends out W-9 forms to all new vendors.

7.5              Keeps filing current and makes new file folders for vendors as needed.

7.6              Covers phone duties during receptionist lunch break.

7.7              Demonstrates regular attendance and punctuality.

7.8              Performs misc. duties as requested.