Project Administrator

AdministrativeAjax - Seminole, FL


Description

PROJECT ADMINISTRATOR

 

JOB DESCRIPTION SUMMARY

 

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

 

REQUIREMENTS

 

Education

  • Required:  High School Diploma.
  • Preferred:  High School Diploma and some secretarial courses.

 

Experience

  • Required:  General secretarial experience.
  • Preferred:  General secretarial experience and some general construction industry knowledge.

 

Skills / Knowledge / Abilities

  • Position requires intermediate computer skills (Word and Excel).
  • Position requires excellent organizational skills.
  • Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
  • Position requires the ability to communicate with and work with all types of people.
  • Position requires good telephone etiquette.

 

DUTIES AND RESPONSIBILITIES

  • Preparation of subcontracts, purchase orders and change orders.
  • Review and approval of subcontractor certificates and insurance.
  • Review and approval of subcontract security (bonds, letter of credit, etc.).
  • Prepare and distribute bid packages on CM projects.
  • Prepare and distribute addendums on CM projects.
  • Prepare outgoing correspondence (type, fax and mail).
  • Prepare owner pay applications.
  • Prepare owner change orders.
  • Prepare and distribute project directories.
  • Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
  • Various notary duties (pay requests, bids, etc.).
  • Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
  • Preparation of weekly packages to satellite (and job site) offices.
  • Other miscellaneous duties as needed.