Project Administrator
Description
PROJECT ADMINISTRATOR
JOB DESCRIPTION SUMMARY
The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
REQUIREMENTS
Education
- Required: High School Diploma.
- Preferred: High School Diploma and some secretarial courses.
Experience
- Required: General secretarial experience.
- Preferred: General secretarial experience and some general construction industry knowledge.
Skills / Knowledge / Abilities
- Position requires intermediate computer skills (Word and Excel).
- Position requires excellent organizational skills.
- Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
- Position requires the ability to communicate with and work with all types of people.
- Position requires good telephone etiquette.
DUTIES AND RESPONSIBILITIES
- Preparation of subcontracts, purchase orders and change orders.
- Review and approval of subcontractor certificates and insurance.
- Review and approval of subcontract security (bonds, letter of credit, etc.).
- Prepare and distribute bid packages on CM projects.
- Prepare and distribute addendums on CM projects.
- Prepare outgoing correspondence (type, fax and mail).
- Prepare owner pay applications.
- Prepare owner change orders.
- Prepare and distribute project directories.
- Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
- Various notary duties (pay requests, bids, etc.).
- Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
- Preparation of weekly packages to satellite (and job site) offices.
- Other miscellaneous duties as needed.