Project Coordinator

Plumbing/Mechanical / Plomberie / Mécanique Calgary,, Alberta


Position at Ainsworth

If you thrive in a team-oriented workplace that challenges your skills, drives your career development, embraces diversity, and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!

Job Summary

The Project Coordinator will be supporting both Mechanical and Electrical project managers with administrative and coordination of project bidding, start-up, maintenance, and closeout.  As this is an integral role in Ainsworth’s project success, they must be customer focused and a strong team player.


  • Lead maintenance of project and contract documentation  
  • Set up project files and binders for new projects  
  • Support the operations team with submitting locate requests and booking paid duty officers  
  • Gain an understanding of applicable contract unit rates, as-built drawings, and construction standards for various utilities 
  • Submit, track, and process applicable change orders 
  • Track/process monthly project billing submissions
  • Manage the financial health of our internal/subcontracted projects
  • Manage the closeout process for assigned projects (both internal and subcontractor jobs) 
  • Coordinate all purchase order numbers and order form requirements
  • Assist managers with finalizing project orders 
  • Responsible for populating and submitting weekly time sheets and payroll 
  • Communicate with vendors and business partners 
  • Deliver and coordinate all procurement orders with the Ainsworth procurement team 
  • Support the team with administrative duties as required 
  • Adhere to all company policies and procedures 
  • Perform all job functions safely and healthfully, abiding by and by all applicable Health, Safety, and Environmental company policies and government legislation/regulations 
  • Perform other duties as assigned by Management 
  • Adhere to the Company’s Quality System operating procedures  
  • Work with customers on coordinating planned power outages required on various projects  


  • 3-7 years of relevant experience within the construction industry is an asset.  
  • Proficiency with MS Office applications with the ability to learn and navigate company software programs.  
  • Positive attitude to customer care and satisfaction.  
  • Ability to interact with customers and employees promptly and professionally.  
  • Excellent verbal and written communication skills.  
  • Demonstrated organizational, interpersonal, and time management skills.  
  • Ability to multi-task, work within a fast-paced environment, and prioritize conflicting demands.
  • Committed to documentation and process.  
  • Knowledgeable in project management requirements as they related to coordination and support.  
  • Flexible yet decisive.  
  • A combination of education, project delivery knowledge, and work experience will be considered.  

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all our customers' asset maintenance and refurbishment requirements. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision of becoming the best multi-trade company in the country! Join us…. Make a difference.