Accounts Payable Admin

Finance & Accounting / Finance et comptabilité Toronto, Ontario


If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!

Position Summary:

The Accounts Payable Administrator is responsible for timely processing invoices and payments for outside vendors and subcontractors, including internal expense reports.



  • Accurate and timely matching of invoices with corresponding purchase orders (PO).
  • Accurate and timely coding and entry of any non-PO related invoices and employee expense reports.
  • Follow up on invoice payment status to ensure maximum discounts are taken and minimum late payment disputes.
  • Coordinate weekly cheque runs and monitors discount opportunities.
  • Perform pcard matching and resolve pcard matching related issues.
  • Assist with pcard log and train internal users on how to log pcard purchases.
  • Handle vendor statements to company records and resolve reconciling items on time.
  • Help other AP team members to ensure the agreed AP service standards are met.
  • Work with all departments/divisions to resolve any problem invoices.
  • Match and disburse cheques.
  • Assist month-end payable related accruals.
  • Maintain a filing system of all matched and entered invoices and electronic invoice copies.
  • Ensure the strict confidentiality and privacy of financial records.
  • Adhere to all company policies and procedures.
  • Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
  • Adhere to the Company’s Quality System operating procedures.
  • Perform other duties as assigned by Management.



  • High School graduate, Post-Secondary education preferred.
  • Strong work ethic and positive team attitude.
  • Able to effectively communicate both verbally and in writing.
  • Sound analytical thinking, planning and prioritization skills.
  • 1-2 years of direct experience in an AP capacity.
  • Effective attention to detail and a high degree of accuracy.
  • Bilingual (English and French) an asset.
  • Basic to intermediate Excel skills.
  • Basic knowledge of accounting systems and internal controls.
  • Experience working with JD Edwards software is preferred.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.