Sales Admin

Construction Operations Nanaimo, Canada


Position at ESC Automation

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth  team today!

Position Summary : 
Proactively support the sales and estimating teams to successfully win bids. Maintain tools and documents to streamline responses to bids and other sales inquiries. Actively seek and coordinate information on projects identified by the Sales Team 


  • Attend / take meeting minutes weekly Sales Team meetings.
  • Follow up on action items from Sales meeting
  • Estimating Email – Manage account - Coordinate bid requests. Confirm we are/are not bidding, request bid documents, and any pertinent information, etc.
  • Assist any pre-bid documentation required by customers ie: sub contractor qualification forms, etc. Construction and Service Sales (DDC & Mechanical)
  • Coordinate with Sales Team any follow up calls to clients on bid status and feedback.
  • Compile a list of bidders for each project after qualification is complete.
  • Assist with updating/renewing maintenance agreement documentation with direction from Service Sales (DDC & Mechanical)
  • Effectively communicate project bid requirements and findings to the Sales Team in an effort to plan bid strategy. Identify Bonding requirements/Surety Letter requirements when reviewing bid documents (sales person)
  • Assist in requesting project bonding as required
  • Track proposal revisions and addendums.
  • Maintain database of contractors, engineers and clients in CRM system.
  • Participate with technical proposals under Sales Team's supervision.
  • Provide administrative support to Estimating personnel.
  • Assist in processing successful bids in preparation for turnover to Accounting and Operations.
  • Over all Dynamics 365 CRM touch point for the team
  • Perform additional duties as required.


  • 3-4 years of experience in the contracting field.
  • Knowledge of construction software's
  • Expertise in MS office


While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

ESC Automation Inc. is the largest Delta Controls partner in North America, with offices in Vancouver, Calgary, Edmonton, New York, Seattle, Portland, New Jersey, Philadelphia, and Toronto. For more than 3 decades, ESC Automation Inc. has offered dependable and user-friendly building control solutions to commercial, healthcare, education, and leisure buildings vertical markets. As industry leaders, our track record includes delivering the world’s first fully integrated native BACnet building solution encompassing HVAC, Lighting and Access products.

l Team Oriented Environment l Competitive compensation l Performance Based Bonuses l Paid Training Program l Group Benefits Plan l Promote-from-within Policy l Vacation Policy l State-of-the-Art Equipment and Tools l Exposure to Cutting Edge