Project and Contracts Coordinator
Description
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (A GDI company) team today!
Position Summary:
The Project and Contract Coordinator will support the regional team in providing daily administrative support. In this role, the successful candidate will support company operations by maintaining and growing office systems. They are responsible for the day-to-day operations of the local office, supporting senior management, service managers, sales, project managers and all programs and teams, ensuring that the office runs smoothly.
Responsibilities
- Support the General Operations of the Project & Service teams.
- Support the coordination and financial administration of Client & Inter-Co Agreements
- Support preparation of monthly Project invoicing and cost accruals.
- Compile monthly timesheet and disbursement tracking reports to support the preparation of accurate monthly Project invoicing Review and code vendor invoices, verifying that charges and allocations to internal Project expense accounts are correct.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Data entry and clerical duties as required
- Enter and maintain purchase orders
- Enter invoices, Accounts Receivable
- Assist customers with obtaining information required for payment of invoices
- Assist with processing Accounts Payable, including follow up with staff for approval
- Assist with data entry and tracking for Purchasing Card activity
- Support the service managers in preparing and distributing monthly maintenance contract expiry sheets.
- Prepare and distribute contract profitability reports to service managers.
- Prepare and process contract renewals and new contract documentation.
- Support the development and maintenance of project process templates.
- Consolidate & maintain historical project financial data to develop benchmarking database and provide monthly Ad Hoc reporting.
- Gather financial information from internal and external sources and prepare Ad Hoc reports as may be required.
- Attend project meetings and discussions with the Project Management Team as needed.
- Coordinate project meetings as needed, including external vendor Lunch and Learn sessions.
- Provide overflow operational support to other teams as may be required.
Qualifications/Competencies
- Minimum of 2 years relevant Financial and Administrative experience
- College Diploma or certification or a combination of equivalent business experience and/or training.
- Excellent organizational skills and ability to track, consolidate, and analyze large amounts of data and information.
- Strong project management and support skills required with expert attention to detail, accuracy, analytic consistency, and data integrity.
- Requires mathematical skills to accurately develop statistics
- Must exhibit excellent verbal and written communication skills with the ability to interact professionally
- Excellent computer skills to prepare statistical data and reports are a must. Microsoft Office Applications (Windows, Outlook, Word, Excel, PowerPoint, Project).
- Experience with Accounting Systems, and the ability to learn other software quickly as required.
- Proactive, resourceful, and hands-on independent worker requiring minimal supervision.
- Demonstrates initiative and ability to work well in a fast-paced environment.
Why work at Ainsworth (a GDI company)?
Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.
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