Payroll Administrator

Finance & Accounting / Finance et comptabilité Queens, New York


Position at Ainsworth

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!

Position Summary:

The Payroll Administrator, reporting to Manager, Payroll, works in partnership with the Human Resources team and all department Managers and provides administrative support for Payroll functions. This role delivers superior customer service to all employees, liaises with external suppliers and provides support to the organization's payroll and HR function. This role ensures legal compliance, accurate data entry, and timely payroll processing. 


  • Assist in the preparation and administration of payroll for employees, while auditing payroll processing reports for accuracy
  • Liaise with managers to streamline the data collection process to ensure timely and accurate time collection
  • Input payroll data accurately and ensure it is complete in the  system including new hire information, terminations, and payroll changes regularly, and make adjustments as required
  • Process hourly payroll related payments accurately using payroll software weekly
  • Resolves issues related to the payroll input and providing information to location administrators as required
  • Responsible for all inquiries arising from questions regarding unionized payroll
  • Implement hourly rate increases in accordance with company policies and instructions provided
  • Enter into payroll software, additional changes such as vacation, manual adjustments and check for accuracy prior to submitting payroll for review
  • Produce gross to net calculations for manual payments
  • Ensure Record of Employment forms are issued for separations of employment
  • Discreetly handle details of a highly confidential and critical nature
  • Calculate all vacation time owing and manage all vacation discrepancies
  • Respond to all payroll and benefits inquiries in a timely and professional manner
  • Assist the Payroll team in the year-end processes Administration Duties
  • Filing and document shredding as needed Qualification, Education and/or Experience
  • Other duties as assigned


  • Bachelor's degree or equivalent
  • 5 to 7 years of full-cycle payroll experience in a multi-location and multi-jurisdictional environment
  • Demonstrated functional knowledge regarding payroll compliances competency
  • Experience with semi-monthly hourly, salaried, and bonus/commission payroll
  • Hands-on experience with ADP payroll.
  • Accounting knowledge sufficient to perform journal entries and payroll account reconciliations
  • Ability to exercise tact and discretion in dealing with sensitive and confidential information
  • Detail-oriented and ability to work with tight timelines
  • Excellent organizational skills and the ability to multi-task
  • Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization
  • Proficient MS Office computer skills (Word, Excel, Outlook, PowerPoint etc.)

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.