Executive Coordinator to the Richard & Elizabeth Currie Chief, Education & Programming

Education & Programming Toronto, Ontario


Requisition Id: 2022-377
Number of Positions: 1
Job Status: Regular Full-Time
Hours & Days of Work: 35 hours per week
Minimum Rate: $32.39
Maximum Rate: $40.48
Minimum Salary: $58,949.00
Maximum Salary: $73,673.00
Target Start Date: 06/20/2022

Executive Coordinator to the Richard + Elizabeth Currie Chief, Education & Programming
Regular Full-Time (35 hours per week)


Are you energized by the idea of working in Canada’s leading art museum, surrounded by great art, award-winning programs and big ideas? Would you thrive working with colleagues who are leaders in their field, from a variety of professional backgrounds? Do you believe art has the power to spark conversation, create community and change lives?

Located in Toronto, the Art Gallery of Ontario (“the AGO”) is one of the largest art museums in North America, with a collection of close to 100,000 works. Through the collection as well as collaborations with leading museums around the world, the AGO presents wide-ranging exhibitions and programs to more than 1 million visitors annually. Focused on delivering content of exceptional quality and contemporary relevance, the AGO is deepening relationships with existing members and visitors, attracting new and diverse audiences, and strengthening its recognition on a global scale. With an operating budget of over $60 million, over 500 employees, and 400 volunteers, the AGO continues to build a high-performance culture as an employer-of-choice, with strong staff and volunteer satisfaction and engagement aligned to the AGO’s compelling mission to bring art and people together to see, experience and understand the world in new ways.

We are seeking a full-time Executive Coordinator to the Richard & Elizabeth Currie Chief, Education & Programming. The ideal candidate will be resourceful and adept at providing executive level administration and coordination to the Chief of Education & Programming. They will be an effective and efficient communicator, able to determine priorities with sensitive information from both internal and external contacts. He/She/They will provide coordination and support for special projects and strategic initiatives led by the Education & Programming division.

Key responsibilities include:

• Coordinates the Richard & Elizabeth Currie Chief of Education & Programming daily activities as required, including but not limited to managing daily calendar, researching and drafting presentations, and reports, booking travel and accommodation, identifying and prioritizing issues.
• Provides support to the Education & Programming division, assisting in the planning and scheduling of meetings; provides summaries of previous meetings, agendas and background research in preparation.
• Provides support as needed across the Education & Programming division, compiling and tracking agenda and action items, coordinates team meetings, prepares invoices, tracks and monitors administrative budgets for the Division, prepares and monitors payroll submissions for the Division.
• Provides general administrative support such as preparing correspondence/reports and, data entry. Coordinates special mailings, sending of courier packages, faxing, photocopying.
• Maintains a high level of confidentiality and professionalism
• Performs other duties as required.

Our ideal candidate will have the following skills and experience:

• A minimum of three years of experience working in an Executive level office or equivalent. Specifically, as an Executive Assistant or Executive Coordinator in a high level, fast paced environment
• Directly related experience developing and implementing office practices, procedures and safe-guarding executive’s time.
• Well-developed PowerPoint and Microsoft suite skills, creative presentation modes, word processing, spreadsheets, electronic calendaring and messaging skills.
• An undergraduate degree in art, design, or business administration
• Intermediate level experience working as an assistant in a medium to large scale organization
• Confidence with high level executives and board members
• Well-developed interpersonal, organization, verbal and written communication skills.
• Well-developed research and analytical skills with attention to creative problem solving

We invite individuals who reflect the diversity of our visitors to apply by submitting a tailored cover letter and CV via our website: https://ago.ca/jobs-and-volunteering. We thank all applicants but must advise that only those selected for interviews will be contacted.

In accordance with the Ontario Human Rights, Accessibility for Ontarians with Disabilities Act & the AGO’s Recruitment & Selection Policy for Staff, a request for accommodation will be considered throughout the hiring process. The Art Gallery of Ontario is an Equal Opportunity Employer.

External Application Deadline: 05/23/2022