Agilysys, Inc. Careers

Description

• Manage daily office operations, including space utilization, supplies, office snacks, mail services, and common areas
• Oversee remote office locations, including a warehouse facility and a WeWork location in Bellevue, WA, ensuring operational consistency and compliance
• Serve as primary point of contact for building management, WeWork community teams, landlords, and facilities vendors
• Coordinate office moves, buildouts, decommissioning projects, and vendor walkthroughs as needed
• Oversee maintenance requests, repairs, security access, and workplace safety procedures across all supported locations
• Ensure compliance with local health, safety, and workplace regulations

• Manage relationships with office and facilities vendors (cleaning, security, maintenance, office supplies, catering, etc.)
• Track contracts, renewals, invoices, and service levels across all locations
• Partner with Finance on budget tracking, purchase orders, and expense management
• Identify cost-effective solutions and operational efficiencies

• Support the planning and execution of corporate events and meetings, including customer meetings, leadership meetings, and internal events
• Coordinate logistics for corporate meetings, including room setup, technology readiness, catering, and on-site or remote support
• Provide logistical and on-site support for earnings calls, Board of Director meetings, virtual global Town Halls, and other company-wide meetings, partnering with Executive Leadership, Marketing, IT, and other Executive Assistants as needed
• Manage meeting-day readiness, including space configuration, vendor coordination, and issue resolution
• Ensure a professional and seamless experience for executives, employees, and external guests

• Serve as a primary point of contact for employees across supported locations, addressing workplace-related questions and needs
• Support onboarding and offboarding activities for office-based employees
• Assist with office-based and location-based events, meetings, and employee engagement activities
• Promote a positive, inclusive, and well-organized workplace environment

• Partner with HR, IT, Security, Finance, and Marketing to support office- and location-related processes and policies
• Maintain office documentation, procedures, and vendor records for all supported locations
• Support business continuity, emergency preparedness, and incident response planning
• Assist with special projects as assigned

• 3+ years of experience in office management, facilities coordination, or workplace operations
• Experience supporting multiple locations or remote sites
• Strong organizational skills with the ability to manage competing priorities independently
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office

• Experience supporting high-visibility corporate meetings (e.g., Town Halls, earnings calls, customer-facing meetings)
• Budget tracking or basic financial coordination experience

• Highly organized with strong follow-through across multiple locations
• Calm and professional under pressure, especially during live meetings and events
• Proactive problem solver with strong attention to detail
• Service-oriented mindset with a focus on employee and guest experience
• Demonstrates sound judgment and confidence in pushing back or declining requests when necessary 

 Working Conditions

• Primarily on-site with responsibility for remote location oversight, including periodic visits to the warehouse and Bellevue WeWork location
• May require occasional flexibility outside standard business hours to support events or company-wide meetings