Office Assistant & Receptionist
Act-On is a leading marketing automation company servicing thousands of customers worldwide. We are looking for a dynamic Office Assistant & Receptionist (Part-Time) to join our team. In this role, you will touch every department and will never be bored! Your role is to create and maintain a pleasant and fun work environment, ensuring high levels of organizational effectiveness, communication and safety. This is an opportunity to be the face and voice of a local company! As the Office Assistant you will juggle many duties, but ultimately you will ensure the smooth running of our offices while helping to improve day-to-day operations.
This is an in-office position - 20 hours per week.
What You’ll Be Doing:
- Serve as the point person for office duties such as office maintenance issues, supply and food ordering
- Front desk receptionist duties such as answering phones, greeting visitors, mailing
- Schedule meetings and appointments
- Maintain the office condition and arrange necessary repairs
- Partner with HR on policy updates, internal programs and paperwork processing
- Coordinate with IT department on all office equipment and employee onboarding/offboarding
- Reconcile office credit card statements
- Provide general support to visitors and employees
- Assist in the onboarding process for new hires
- Manage facilities for the office including maintaining kitchen and office cleanliness and organization
- Manage commuting benefits including TriMet account
- Coordinate in-house or off-site activities, like parties, celebrations and meet-ups
- Light travel coordination
Who You Are:
- A multitasker with experiences that prepared you for Office Assistant or Administrative Assistant duties (minimum 1 year experience)
- Knowledge of office administrator responsibilities, systems and procedures
- Expert in MS Office, Slack and G Suite (Google)
- Excellent time management skills
- Attention to detail and problem solving skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements and a strong initiative
- Ability to maintain discretion with respect to confidential and sensitive information
- Additional technology experience is a plus, we use ADP and Jobvite and much more
Compensation:
The anticipated hourly compensation for this position will be $22 - $24. Compensation packages are based on a combination of factors, including the selected candidate’s skills, experience as well as internal and external equity.
Culture:
Our values are active guidelines we attempt to live by every day — Put People First, Be Yourself, Do Your Best (Together), and Make It Better. We are working to ensure that all our people feel seen, respected, supported and connected at work, and we celebrate our differences for all the ways they make us stronger together.
In the spirit of those values and beliefs, we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race or ethnicity, national origin, gender identity or expression, sexual orientation, religion, socioeconomic status, disability, age, or veteran status. If you have a disability or special need that requires accommodation, please let us know.
Don’t meet every requirement? Statistics show that women and people of color are unlikely to apply to jobs unless they are 100% qualified, which is rarely the case for anyone. So, let’s change that statistic! We strongly encourage individuals from minoritized groups to apply, even if your experience doesn’t align perfectly. If this role excites you, we want to hear from you. You might bring the exact talent and perspective our team needs!