Description

About the Role:

Mindpath Health exists to increase access to mental health care that helps people thrive. We do this by empowering our clinicians, investing in our people, and caring for the communities we serve. 

The Administrative Assistant will provide administrative support to the office and senior leaders across the organization. This position will work closely with the Executive Assistant/ Office Manager to streamline daily administrative and operational tasks

This role is part-time, 20 hours per week, onsite at our Corporate office in Natomas.

Responsibilities:

• Process incoming and outgoing mail and packages (including weekly mailings to Post Office, FedEx, and/or UPS as required).
• Provides assistance with in-office meetings and events (preps offices, conference room and kitchen area, coordinates seating assignments and IT needs, handles F&B/catering and clean-up).
• Obtains approvals for invoicing through DocuSign.
• Serves as a point of contact for vendors and building maintenance/work orders.
• Orders and stocks office supplies.
• Answers phone lines and directs callers appropriately.
• Maintains organization and tidiness of office common areas.
• Sends faxes and certified mailings as needed.
• Creates and maintains efficient paper and electronic filing systems.
• Utilizes Microsoft Office to create, edit and finalize material such as presentations, letters and/or spreadsheets.
• Provides back-up support for complex calendars for executive team, including but not limited to Chief Officers and other Senior Leaders. This includes coordinating in-person, teleconference and web-based meetings.
• Provides back-up support for booking/managing travel arrangements including air, hotel, transfers and agendas.
• Provides back-up support for expense report preparation/review and direct reports expenses, ensuring all expenses are accurate and within policy guidelines.
• Perform other duties as assigned

Qualifications:

• 5+ years’ experience as an Administrative Assistant or Executive Secretary
• Associates degree desired
• Extensive experience coordinating and managing leadership calendars
• Proficient computer experience to perform daily administrative duties
• Strong Microsoft Excel and PowerPoint skills desired
• Project coordination experience preferred
• Demonstrated attention to detail, flexibility, resourcefulness, and creative problem-solving skills
• Superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment
• Excellent oral and written communication skills, including a good telephone manner
• Excellent interpersonal skills with ability to interact effectively with customers, shareholders, superiors, and peers
• Excellent writing skills with a wide vocabulary, attention to detail/spelling, knowledge of grammar and sentence structure, and ability to synthesize complex material in a cogent fashion
• Ability to maintain confidentiality in all aspects and exercise proper discretion and judgment
• Ability to work as a team and independently
• Ability to be responsive and manage multiple projects and timelines appropriately

The pay for this position is $24.50 per hour. 

The Benefits
We offer a robust benefits package to include:

• Medical, Dental, Vision, and EAP
• LTD/Life Insurance
• 401k with employer match
• PTO accrual starting at 15 days per year
• Paid Parental Leave
• Tuition Reimbursement Program

About Mindpath Health

Mindpath Health exists to increase access to mental health care that helps people thrive. We do this by empowering our clinicians, investing in our people, and caring for the communities we serve. As a national leader in mental health services, we are reimagining care delivery, reaching patients and focus on clinical excellence. With a team of more than 500+ mental health clinicians, Mindpath Health provides a broad spectrum of psychiatry, interventional psychiatry (including TMS and esketamine) and psychotherapy care.

At Mindpath Health, we offer telehealth and in-person visits and coordinate care with primary care physicians and referring providers to ensure a focus on the total health. Mindpath Health is in-network with most major health insurance providers and has more than 80 locations across California, North Carolina, South Carolina, Florida, Texas, Arizona, Minnesota, and growing.

Join our community and discover how rewarding work can be!

Mindpath Health is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, ancestry, age, disability, veteran status, or any other status legally protected by federal, state, or local law.