Finance and Administration Specialist

Finance & Accounting Addis Ababa, Ethiopia


Description

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in AfricaBrazilChinaEuropeIndiaIndonesiaMexico and the United States.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.  

In Ethiopia, WRI established a Regional Office for Africa in 2018 and as we lay a firm foundation for effective long-term engagement, we are seeking to recruit a full time Finance and Admin Officer with an excellent, on-the-ground experience in areas of Finance and office administration to support the Regional Office. Reporting directly to the Regional Operations Manager for Africa based in Addis Ababa, Ethiopia.

Job Summary

The Finance and Administration Specialist will report to and support the Regional Operation Manager to ensure compliance of the WRI Africa to WRI Global and donors’ regulations. S/he will be accountable for executing Financial and Administrative tasks. S/he will handle financial activities of the WRI Africa and be responsible to supporting logistics as well as procurementneeds, with capacity in all necessary aspects of financial administration, procurement, logistics and financial support to ensure strict adherence to internal controls, donor guidelines, mandated laws, proper record keeping, and efficient administration. S/he will also work closely with the program team, coordinating with them to ensure the smooth running of operations and coherence of procedures and systems. The overall responsibility of the Finance and Administration Officer is to handle and process assigned financial transactions, assist in cash management and cheque payments and receipts, and deliver routine day-to-day financial and administration duties.

The Finance and Administration Specialist ensures financial standards required by law, World Resources Institute and the donors are met, under the supervision of the Regional Operations Manager. The post contributes to ensuring the integrity of accounting and financial records in line with donor and compliance frameworks.

Financial Administration

  • Deliver daily financial tasks and assist in providing general accounting and financial services in line with relevant requirements. Ensure all financial systems are up to date
  • Investigate, analyse and trouble-shoot reconciliation queries.
  • Process payroll, monitor staff travel and operational advances.
  • Maintain office accounting systems – all financial and related systems maintained to the standards of Essential Finance (corporate guidelines) and other key regulations.
  • Complete all VAT claims, Withholding Tax and paperwork and submit in a timely manner.
  • Assist the Regional Operations Manager and program staff in the management of contracts and external suppliers
  • Asset management: Maintain asset register, assist on ensuring the register is accurate and up to date.
Cash Control & Banking
  • To control cash/cheque payments and to assist in ensuring banking and treasury/statutory tasks are completed to the satisfaction of the finance team.
  • Assist on monitoring any issues in relation to bank charges/re-negotiation of terms etc. Report on any banking related issues.
  • Manage petty cash and reconciliations; ensure that payments are of approved vouchers; ensure required receipts are attached to vouchers and paid vouchers are stamped and properly completed.
  • Balance the petty cash book and post payments at the end of each day, do monthly/weekly bank reconcilation
  • Process payments for all invoices within payment/vendor terms; as per the correct charging instructions and ensure the relevant supporting documents are attached to the payment vouchers.
  • Maintain up to date recurrent expenditure records.
  • Maintain and update the fixed assets register.
Policy, Procedures, & Compliance
  • Assist in supporting the Regional Operations Manager in the delivery of financial services by contributing to the development of finance policies, and ensuring compliance with current legislation, best practice and corporate standards.
  • Assist and make necessary preparations for internal and external audits under the supervision of the Regional Operations Manager.
General Administration
  • Assist on management and maintenance of Regional Office in Addis Ababa, including contractor and supplier management related to premises, management of maintenance and repairs, and oversight of cleaning services liaising with UNDP RSC operation team.
  • Plan visitor schedules (internal and external), ensuring smooth management of logistics for all visitors (including, visa, arranging meeting, welcome packs, airport pick-up, hotel bookings)
Logistics & Procurement
  • Maintain accurate logistics records and provide regular reports to relevant team members.
  • Plan and implement logistics in a way that maximises effective use of resources.
  • Assist Manage procurement processes (including international shipments when required), e.g. identifying supplier and items, collecting proforma invoices, and preparing bid analyses as.
  • Assist on handling duty free and custom clearances.

 Qualifications

  • Undergraduate degree in Accounting or Finance
  • Two+ years of experience directly related to finance and/or accountancy and office administration.
  • Prior experience of working in the development field and preferably in the international NGO sector is essential. Experiences with donor funded projects is essential too.
  • Familiarization in dealing with government departments and revenue authorities is desirable.
  • Analyzing and problem-solving abilities
  • Orientation to detail and ability to work under pressure
  • Ability to support and co-operate with others, and to manage multiple tasks and prioritization.
  • Commendable IT skills and abilities (use of Microsoft Office, knowledge of accounting software such as SAP, Deltek, Sage, etc)
  • Good level of spoken and written English, spoken and written French would be an advantage

Security/legal checks: The job requires checks on criminal antecedents.

How to Apply

Applicants must apply through the WRI Careers portal to be considered.

The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.