Office Manager

Operations West Hollywood, California


Description

Office Manager 

Whalerock Industries is looking for a polished and professional Office Manager who will be reporting directly to the HR and Operations Director.  The Office Manager will be the go-to resource for all things related to our people and facilities. The ideal candidate…

Will…

  • Work with building management and appropriate internal parties on coordinating employee on-boarding and departure activities, including phone and computer set-up and/or reallocation
  • Manage relationship with property management to ensure swift resolution to facilities issues including HVAC, janitorial services, parking, etc.
  • Ensure our offices run smoothly and efficiently, ensuring all office supplies, beverages & snacks are fully stocked, and equipment is working up to par
  • Provide coverage at reception throughout normal office hours
  • Deliver great customer service – be responsive, perform and provide a high level of service to employees
  • Support and create company culture initiatives and events in the office
  • Maintain all spaces, including storage, studio, office, and multiple locations
  • Manage the studio schedule and production gear, updating inventory lists and coordinating pickups/drop-offs
  • Assist with recruitment, reviewing, screening, calendaring and interviewing candidates as needed
  • Maintain org charts to ensure they reflect current openings accurately
  • Administer and track training programs for employees
  • Assist with ad-hoc HR projects and other administrative tasks as assigned
  • Perform office runs as needed

Is…

  • A multi-tasker and able to work in a fast paced environment
  • Cool and calm under pressure with superior organizational skills, integrity, and great follow-through on tasks
  • Articulate and eloquent - able to communicate in a professional manner when responding to issues with anyone at any level of the organization
  • Fun and charismatic people person who can talk to anyone; you're flexible, fearless, and excited to help
  • Motivated - understands the impact of a highly-satisfied, excited crew of employees
  • Jack of all trades – can accumulate and retain knowledge concerning all departments and provide assistance whenever needed

Has…

  • 3+ years prior experience in office management, operations, or equivalent
  • Complete discretion and confidentiality when dealing with highly sensitive information
  • Proficiency in the Microsoft Office suite
  • Excellent communication and customer service skills, as evidenced by ability to interact effectively and responsively at all levels of the organization, including senior management
  • Demonstrated project management and organizational skills
  • Ability to maintain composure, working quickly and efficiently with time sensitive conditions