Coordinator, Consulting

Administrative West Hollywood, California


Whalerock is a creative business consultancy that designs and implements content, entertainment and digital strategies to transform brands and businesses. We have created dozens of successful media brands with the world’s most impactful companies, celebrities and networks, including #1-ranked entertainment apps, award-winning web sites and hit TV shows. We devise integrated strategies for content, digital product and marketing; develop bold and innovative creative concepts; and build and oversee teams to bring it all to life.

The ideal candidate…


  • Organize a constantly evolving daily calendar
  • Schedule meetings and greet guests/partners when in-person
  • Manage executives’ phones, facilitate inter-departmental meetings and communication
  • Coordinate travel arrangements, accommodations and processing expense reports
  • Assist in business-related research, note taking + projects, as assigned
  • Represent the consulting group and the company in a professional manner 


  • Comfortable with receiving direct feedback and offering the same, in a professional, composed manner
  • Detail-oriented with impeccable follow-through
  • Able to juggle multiple projects
  • Excellent at time management and highly organized
  • Driven and is a proactive self-starter who likes to take initiative— always one step ahead
  • A creative thinker, balanced with the ability to work with speed and efficiency
  • Able to thrive in a fast-paced work environment, readily adapting to continually changing priorities and aggressive project time frames ​
  • Someone who is an independent contributor and also works well within a collaborate team environment
  • Tech savvy with the ability to help troubleshoot as-needed 


  • 1-2 years prior experience working as an Executive Assistant to a senior executive level at a consultancy, agency, digital media company or studio
  • A Bachelor’s Degree (preferred)
  • Excellent interpersonal, verbal and written communication skills
  • A strong knowledge of social media


We want you to add to our culture! Our aim at Whalerock Industries is to ensure our workforce reflects the diverse society we live in. Our different ideas, different perspectives and our respect for one another allows us to be innovative, creative and build a sense of belonging that actively encourages our people to add to our company culture