Eligibility Specialist I

Eligibility & Enrollment Irvine, California


Western Growers Assurance Trust (WGAT) was founded in 1957 to provide a solution to a need in the agricultural community — a need for employer-sponsored health benefit plans not previously available from commercial health insurance carriers. WGAT is now the largest provider of health benefits for the agriculture industry. The sponsoring organization of WGAT is Western Growers Association, created in 1926 to support the business interests of employers in the agriculture industry. WGAT’s headquarters is located in Irvine, California.

WGAT’s mission is to deliver value to agriculture-based employer groups by offering robust health plans that meet the needs of a diverse workforce. By working at WGAT, you will join a dedicated team of employees who truly care about offering quality health benefits and excellent customer service to plan participants. If you want to start making a difference working in the health care industry, then apply to WGAT today!

To learn more watch our Company Video

Job Description Summary

The Eligibility Specialist I is responsible for performing enrollment and billing functions necessary to maintain WGAT (Western Growers Assurance Trust) and PCMI (Pinnacle Claims Management, Inc.) accounts on the Healthcare Common Procedure Coding System (HCPS) as assigned. The role is also responsible for providing the highest level of customer service support to clients by instructing them on correct eligibility management and explaining billing/payment issues. 


  • High school diploma or equivalent and two years of Accounting/Business experience with knowledge of generally accepted accounting procedures, analytical abilities or equivalent combination of education and experience preferred.
  • Knowledge of generally accepted health care eligibility and billing procedures as well as Health Insurance Portability and Accountability Act (HIPAA), Consolidated Omnibus Budget Reconciliation Act (COBRA), California Continuation Benefits Replacement Act (Cal-COBRA) and Employee Retirement Income Security Act (ERISA) legislation.
  • Strong computer aptitude with Word, Excel and Outlook and the ability to develop a strong proficiency working with a proprietary Health Care system.
  • Experience providing Customer Service to a variety of client contacts via email and telephone.
  • Ability to research and resolve technical issues and/or client problems as they arise with minimal direction.
  • Proficient written and oral communication skills to include modern business communications, formatting of professional letters, reports and phone etiquette.
  • Skills to establish priorities, multi-task, work under pressure and deadlines, work independently with minimal supervision or in team environment.
  • General knowledge of health insurance operations and industry.
  • Spanish verbal/written abilities a plus.

Duties And Responsibilities

Process Management & Maintenance

  • Assist in maintaining Eligibility and Billing for WGAT & PCMI accounts as assigned including clients that submit eligibility electronically.
  • Assist in reviewing and processing all manual and/or Electronic Data Interchange (EDI) enrollment transactions (adds, changes, terminations) in HCPS as received from the client or internal sources in accordance to Participation Agreements, Employer Policy Statement, Eligibility Guidelines and/or Summary Plan Descriptions.
  • Assist in producing electronic spreadsheets and/or reports for audit and processing purposes.
  • Research and correct cash application issues in HCPS. Determine/correct out of balance ledger items on accounts.  Contact clients to explain and to resolve billing/payment discrepancies.  Verify/authorize refunds for terminations and/or overpayments.
  • Perform full reconciliations on accounts in order to confirm that the group is in compliance.
  • Maintain a HIPAA compliant workstation and utilize appropriate security techniques to ensure HIPAA required protection of all confidential/protected client and enrollee data.
  • Consistently meet processing cycle time standards and production due dates as set forth by management.

Customer Service

  • Assist in supporting with clients to facilitate payments on time and for the billed amount.
  • Provide timely and effective Customer Service to clients for requests, inquiries or issues concerning enrollment and/or billing items on their account.
  • Interface effectively with internal departments and external vendors, brokers or other business contacts to coordinate interrelated activities and to resolve eligibility and/or billing issues as they arise.
  • Serve as representative of Western Growers/PCMI displaying professionalism, knowledge, customer service and discretion in all interactions with other members of the Western Growers/PCMI community and their customers.


  • Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, being self-accountable, creating a positive impact, and being diligent in delivering results.
  • All other duties as assigned.

Physical Demands/Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.