Accounts Payable Administrator
Description
Job Description
Position Title: Accounts Payable Administrator
Location (Facility): Headquarters
Reports to (Position Title): Accounts Payable Manager
Job Function/Purpose
Our company is currently seeking an Accounts Payable (AP) Administrator to join our team. The position is tasked with processing high volume vendor invoices on a timely basis while maintaining accuracy and ensuring compliance with payment controls.
Position Dimensions
Direct Reports: 0
Product lines supported: All brands & products
Number of Countries served: 2 – Transactional (USA & Canada)
Responsibilities:
- Verify completeness and accuracy of invoices received
- Key enter invoices for two entities following established process and audit controls
- Verify vendor information, including W9’s, 1099’s, banking instructions, etc.
- Weekly payment runs for two entities
- Research and resolve invoice discrepancies, with internal contacts and outside vendors
- Assist with month-end close, including producing accurate month end accruals and completing other month end functions on time
- Support Accounts Payable annual controls audit
- Perform other duties and special projects
Qualifications (education, experience, skills, personal attributes):
- Education/Degrees: High School diploma (prefer strong Math and Science skills)
- Requires: 1 to 3 years of experience
- Strong attention to detail and ability to manage large volumes of data accurately.
- Excellent organizational and time management skills
- Effective communication skills for resolving discrepancies with internal and external stakeholders
- Must have strong data entry skills, including proficiency with Microsoft Excel and Word, and ability to adapt to emerging technologies