Administrative Assistant

Tech Woodland Hills, California Req. UMG-750


Description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMG is seeking an exceptional Administrative Assistant to provide support to multiple executives in our reputable, evolving corporate IT department

Job Functions:

  • Maintaining a busy calendar for global facing senior executives
  • Making international and domestic travel arrangements
  • Monthly expense reconciliation and processing
  • Maintaining attendance records
  • Regular meeting preparation and coordination including refreshments
  • Coordination of offsite special events
  • Special project coordination requiring follow up and meeting of deadlines
  • Liaise with other departments as directed by CIO
  • Assist with special projects
  • Use information provided by executives to create PowerPoint presentations

Job Requirements:

Skills/Abilities:

  • Excellent time management and organizational skills
  • Detail-oriented with ability to multi-task
  • Ability to interact with people in multiple levels within and outside the organization
  • Great social and interpersonal skills
  • Excellent written and verbal communication skills
  • Ability to work in a dynamic, deadline driven environment
  • Ability to uphold a strict level of confidentiality

Experience:

  • 5+ Years of Administrative / Office management experience in a similar organization
  • Experience with calendar management, expense reporting and travel booking
  • Highly proficient in Microsoft Office including Outlook, Excel, and PowerPoint

Education:

  • Bachelor’s Degree preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.