Coordinator, Clearance

Business Strategy & Operations Hollywood, California Req. UMG-1131


Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few.  We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry.  This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

Universal Music Group is currently seeking a Clearance Coordinator to be responsible for clearance of music rights. Clearance duties include: research of copyright and master recording administration/ownership information; negotiation and coordination of complex music license terms and fee quotes; and, drafting all correspondence and documents (including confirmation letters and other clearance documents).

Job Functions:

  • Track upcoming releases to identify potential clearance issues
  • Generating clearance requests and other correspondence to the copyright holder and drawing up appropriate clearance documents.
  • Negotiate and administer contracts and continually update the department’s database with pertinent information concerning outstanding clearances, contracts, owner information, and royalty data.
  • Investigate and respond to rights inquiries.

Job Requirements:


  • Outgoing personality.
  • Willingness and pro-activeness to consistently follow up with clearances
  • Excellent computer skills and strong written and verbal communication skills
  • Ability to stay on top of multiple initiatives at one time
  • Ability to work quickly and accurately under pressure
  • A self-starter with excellent communication skills (both oral and written)
  • Interpersonal skills, highly organized (effectively maintain filing system)
  • Task oriented, detailed oriented and able to multitask in a team environment while in high pressure, time sensitive situations.


  • Experience in an entertainment or media company is preferred
  • Familiarity with recording agreements


  • Degree or equivalent experience preferred.

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.