Accounts Payable Specialist, A&R Administration

Finance & Accounting Santa Monica, California Req. UMG-1170


The Accounts Payable Specialist, A&R Administration will be responsible for the day to day financial activities relating to new album budgeting, advance payments, payment forecasting, vendor set up, vendor management, union analysis/payment, and other financial duties relating to new album and catalog development.

Job Functions:

  • Set up new frontline artists and projects in Atlas after executed contract has been received or, if there is a need for rush set up and BA approves, a signed deal memo will suffice.
  • Request project set up in SAP and Uniport
  • Be able to compile recording budgets from scratch and/or review budgets for accuracy and union compliance with producer / artist /A&R before submitting for label approval
  • Set up approved budgets in SAP and Uniport
  • Review recording contracts for payment details: recording fund amounts, artist advances and contractual payee information
  • Set up new vendors: send vendors link and instructions to register.
  • Review new vendor registrations in uniport and confirm paperwork is correct/accurate
  • Prepare budget reforecast approval memos if needed; then circulate for approval
  • Review all recording expenses and relay issues back to producer/ A&R and/or finance.
  • Liaise with A&R, business & legal, finance, contract admin, copyright, production, management, producers, production managers, vendors, musicians and vocalists.
  • Coordinate with A&R, artist, producer and managers re: recording budgets and schedules; confirm royalty rates for producers and/or mixers
  • Set up recording sessions; coordinate studio, engineers, talent, book travel and negotiate fees/rates.
  • Approve Uniport Requisitions/ POs and travel (ETa)
  • Review, authorise, pay and track recording costs in Uniport.
  • Review all producer/ production manager AFM and AFTRA contracts for accuracy before submission to union payroll
  • Provide recording cost information for finance
  • Prepare producer and mixer declarations for projects if needed
  • Review label copy and credits for union compliance
  • Advise production of mastering dates and studio contact information
  • Review deliverables before paying back-ends (executed producer agreement; union contracts; publishing info; audio files submission etc.)
  • Coordinate with A&R retrieval of audio files/media from producer/artist for verification and delivery to the UMG vault.
  • Complete/Assist in other tasks and projects as needed

Job Requirements:


  • Ability to learn new systems quickly
  • Must be extremely well organized
  • Ability to multi-task and handle multiple priorities at any given time
  • Ability to manage and meet tight deadlines
  • Ability to communicate and maintain good relationships with both internal and external parties.


  • Prior A/P or A/R Experience Required
  • A&R Administration Experience, a plus
  • Proficiency in Excel
  • 3+ years experience in related area/field
  • Experience working with AFM and AFTRA unions, a plus
  • Familiar with Uniport, SAP and/or Atlas systems


  • Bachelors degree or equivalent experience.

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.