Coordinator; Executive and Innovation

Business Strategy & Operations Hollywood, California Req. UMG-1451


Description

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few.  We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry.  This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

We are looking for a Coordinator to

  • provide administrative support to the Chief Financial Officer and an additional executive of Capitol Music Group
  • provide operational support as instructed to the CMG Digital Strategy & Business Development Team
  • based in Hollywood, CA.

The ideal candidate will come from Music or Entertainment. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial.  No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.

Job Functions:

Administrative support to the Chief Financial Officer and 1 executive

  • Primary Responsibilities
    • Arrange meetings and conference calls via telephone and email
    • Cover phone lines and manage/update calendars
    • Coordinate and prioritize incoming verbal and email requests
    • Book travel, accommodations, & car services
    • Maintain a strong working knowledge of artist roster, employees, and important external contacts
    • Work closely with other executive assistants and occasionally cover their phonelines
  • Manage the offices
    • Exercise discretion when patching calls, rolling calls, and interrupting meetings
    • Proactively prepare the executives for meetings
    • Greet meeting participants & arrange tours
    • Order and set-up food service for meetings
    • Promptly address any IT issues
  • Handle administrative duties
    • Process travel & entertainment expenses
    • Create and send grammatically/punctually correct internal/external company communication
    • Archive and organize emails by topic and keep apprised of ongoing deals
    • Create and maintain presentations and other projects as assigned
    • Track vacation for salaried employees
    • Order office supplies, make restaurant reservations, and approve expenses

 Operational support to the CMG Digital Strategy & Business Development Team

  • Primary Responsibilities
    • Provide support across multiple projects and initiatives
    • Organize meetings, collaboration sessions and various events
    • Create presentations, process maps, training materials and other necessary documents
    • Key process and onboarding initiatives
    • Community and company culture initiatives

Job Requirements:

Skills/Abilities:

  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Ability to interact comfortably and effectively with employees of companies we do business with
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent interpersonal and problem-solving skills
  • Excellent organization and time management skills
  • Excellent written and verbal communication
  • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
  • Knowledge of Office Services; mail room, conference rooms, reception, parking & security

Experience:

  • Minimum 2 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
  • Experience supporting more than one senior executive is preferred.
  • Music or entertainment experience is highly preferred.

Education:

  • Bachelor’s Degree preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.