Administrative Assistant, Publicity

Business Strategy & Operations Hollywood, California Req. UMG-1213


Capitol Music Group (CMG) is comprised of Capitol Records, Virgin Records, Motown, Blue Note Records, Astralwerks, Harvest Records, Capitol Christian Music Group, I.R.S. Records Nashville, Priority Records, Atom Factory, Electromagnetic Recordings and Evolve Music Group, as well as Capitol Studios and the company’s independent label services and distribution division, Caroline.  Capitol Music Group is based in Hollywood, California in the iconic Capitol Records Tower. Artists that record for CMG labels include: Katy Perry, The Beatles, Norah Jones, Elton John, Mary J. Blige, Sam Smith, Beck,  Ne-Yo, Annie Lennox, 5 Seconds of Summer, Emeli Sandé, Bastille, Porter Robinson, Aaron Neville, Capital Cities, Kem, Rod Stewart, Robert Glasper, Ryan Adams, Banks, The Counting Crows, TV On The Radio, The Decemberists, Rosanne Cash, Don Henley, Bob Seger and The Beach Boys, among many others.

Universal Music Group is seeking a Publicity Coordinator to provide administrative support to the Publicity department located in Hollywood, CA. 

Job Functions:

  • Tour, online, regional print/TV and fanzine press
  • Pitch writers in local markets to obtain press coverage for artists on tour
  • Field incoming press calls and handle accordingly; answer phones
  • Field incoming media requests via phone, fax, mail, and e-mail
  • Coordinate all travel
  • Process department invoices, PO’s, expenses, order office supplies
  • Work occasional projects as assigned
  • Write and/or edit press releases, media alerts and biographies
  • Assist and work at label and special events
  • Handle requests for tickets and photo passes
  • Work with artist’s management to schedule interviews (in-person and over the phone) for features and previews and connect phone interviews to ensure everything goes smoothly
  • Coordinate servicing of advanced music and press materials
  • Maintain/update publicity database and materials

Job Requirements:


  • Excellent organizational, communication and writing skills
  • The ability to prioritize and multitask in a fast paced working environment
  • Proficiency with Microsoft Word, Excel, PowerPoint, Uniport/SAP
  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills


  • 1-2 years of music or entertainment experience


  • Bachelor’s Degree preferred

 Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.