Administrative Assistant

Legal Santa Monica, California Req. UMG-1286


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

We are currently seeking an eager and exceptional Administrative Assistant/Paralegal in our Santa Monica office.  The person in this position will provide a wide spectrum of administrative support to corporate/transactional attorneys in the Business and Legal Affairs Department.  The ideal candidate will be a responsible, flexible and resourceful self-starter who takes initiative and ownership of tasks and projects.

Job Functions:

  • Perform executive assistant duties including booking travel, submitting expense reports, answering telephones, organizing meetings, managing calendars, preparing and sending correspondence
  • Support in short and long term projects, ranging from word processing assistance to research and other substantive tasks
  • Liaise with IT, office services and other internal personnel to resolve day-to-day issues and handle administrative matters
  • Draft standard form agreements and other legal documents
  • Review and summarize contracts; track contract terms and options
  • Maintain charts, databases, memoranda, correspondence and other documents
  • Maintain an organized and up-to-date filing system; create physical and electronic files; search and retrieve files on an ongoing basis
  • Other duties as assigned by supervisors

Job Requirements:


  • Excellent verbal and written communication skills; extremely detail-oriented; follows up on delegated assignments through completion and advises supervisors when tasks are complete
  • Exhibits professional demeanour and exercises sound judgment
  • Ability to see assignments through completion; meets deadlines
  • Self-starter, who takes initiative and is resourceful; takes ownership of tasks and projects
  • Ability to multi-task and prioritize; works well under pressure
  • Excellent typing and computer skills; proficient in Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint); competency in iOS is a plus


  • Prior experience in an office setting is a plus, particularly in a business and legal affairs or contracts group


  • BA or BS degree from an accredited college or university

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.