Commercial Affairs Intern

Commercial Services Kensington, London Req. UMG-1509



Job title: Commercial Affairs Intern

Responsible to: PA to SVP Commercial Affairs & Senior Manager, Commercial Partnerships

Department: Commercial Affairs / Commercial Partnerships

Location of work: High Street Kensington (Kings Cross Summer 2018)



Department Overview:


Commercial Affairs

The key function of the Commercial Affairs team is to co-ordinate all international commercial exploitation spanning across frontline releases, catalogue and classical. This includes digital partner management, commercial campaigns, commercial innovation development, product pricing/systems, international direct to consumer (D2C) and international trade management. The team are also responsible for music product/music format innovation.


Commercial Partnerships

Based in both London and Los Angeles, Commercial Partnerships provide continuous worldwide support to the company’s major digital partners including, Apple Music, Spotify , Amazon, YouTube Music, Facebook, Deezer and SoundCloud. The team focuses on spearheading global promotions and campaigns, assisting partners in their efforts to deliver compelling and competitive music services around the globe. The team also deliver key internal functions such as best practice training to Universal’s companies worldwide across 58 countries where digital partners have a presence or plans for future rollout.

main purpose of role

Main Purpose of The Role:


Commercial Affairs

Support PA to SVP with Department administration and organisation

  • Directing / handling phone calls
  • Preparing and distributing documents for weekly and ad hoc meetings
  • Managing contact databases
  • Assisting with conference organisation i.e. assisting in venue and accommodation sourcing, travel booking
  • Greeting external guests for meetings
  • Scheduling conference calls for team with Universal affiliates and external parties around the world
  • Booking taxis/transport for team and external consultants
  • Booking International Travel arrangements for team and external consultants
  • Vistaar product pricing updates
  • Stationery ordering
  • Booking meeting rooms
  • General admin and other ad hoc project support as appropriate


Commercial Partnerships

Team Admin

  • Arranging business travel and preparing itineraries
  • Processing invoices and expenses
  • Coordinating presentations where required
  • General team administration- managing stationary orders, managing teams shared content folders
  • Arranging and preparing for meetings at a team level
  • Maintain & update Distribution Lists
  • Spotify Forum Agenda
  • Spotify Campaign overviews
  • Release Schedule Management
  • Manage Apple Artist Images
  • Account Infringement Takedowns
  • Ad hoc project support as appropriate


Person Specification:



  • Excellent communication skills (written and verbal) and a good telephone manner
  • Excellent attention to detail
  • Strong IT Skills and knowledge of Word, Outlook, Excel, Powerpoint and windows based packages.
  • Knowledge of Macs and Mac based packages
  • Ability to prioritise to tight deadlines, with a strong sense of initiative and discretion
  • Ability to multitask
  • Excellent organisational skills
  • Numerate
  • Team player
  • Resilient and tenacious
  • Enthusiastic, hard working
  • A love of music



  • Experience of working in a Music or Media company desirable but not essential


Diversity and Inclusion:


Universal Music is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favourably on grounds of their sex, race, disability, sexual orientation, religion, belief or age




The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable.  However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop.  Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.