Administrative Assistant, Publicity

Artist Relations New York, New York Req. UMG-1500


Description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Def Jam Recordings, the most storied and important label in Hip-Hop & Rap music is currently seeking an enthusiastic, savvy, and self-driven Coordinator to assist our energetic, experienced, and close-knit publicity team in all aspects of Media & Artist Relations; working closely with our artists and their managers to develop dynamic press campaigns and helping to manage our diverse and wide-ranging network of media contacts.

Job Functions:

  • Research, clip, and circulate relevant press hits to the team and management
  • Assist in booking press days in NYC and cover when necessary
  • Help obtain contact information for new writers using Cision
  • Attend artists' shows in NYC to manage guest lists/press
  • Keep up with relevant industry/entertainment news
  • Tour, online, regional print/TV and fanzine press
  • Pitch writers in local markets to obtain press coverage for artists on tour
  • Field incoming press calls and handle accordingly; answer phones
  • Field incoming media requests via phone, fax, mail, and e-mail
  • Coordinate all travel
  • Process department invoices, PO’s, expenses, order office supplies
  • Work occasional projects as assigned
  • Write and/or edit press releases, media alerts and biographies
  • Assist and work at label and special events
  • Handle requests for tickets and photo passes
  • Work with artist’s management to schedule interviews (in-person and over the phone) for features and previews and connect phone interviews to ensure everything goes smoothly
  • Coordinate servicing of advanced music and press materials
  • Maintain/update publicity database and materials

Job Requirements:

Skills/Abilities:

  • Excellent organizational, communication and writing skills
  • The ability to prioritize and multitask in a fast paced working environment
  • Proficiency with Microsoft Word, Excel, PowerPoint, Uniport/SAP
  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills

Experience:

  • 1-2 years of music or entertainment experience

Education:

  • Bachelor’s Degree preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.