Production Coordinator

Business Operations Secaucus, New Jersey Req. UMG-604


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The Production Coordinator contributes to the production process by assisting with the placement, execution and follow-up of manufacturing orders and by ensuring the timely delivery of quality, profitable goods.

Job Functions:

  • Enter and maintain updates for each style in Navision system or shared drives; perform daily tracking of goods on orders, in progress (WIP) and in-transit to ensure timely delivery
  • Follow-up with vendors, factories and Design/Merchandising as needed
  • Create, revise, input and maintain production orders and monitor transmission to factories; file and maintain records of purchase orders (POs)
  • Receive and track all pre-production samples and stock deliveries
  • Build collaborative relationships with vendors and internal customers
  • Work proactively, anticipating any issues that may impact delivery times
  • Review, monitor, and enforce vendor compliance and issue chargebacks when needed
  • Monitor inventory, including performing cycle counts
  • Create and format daily reports for review with Production Director
  • Interact with Merchandising and Design regarding any questions with samples
  • Provide general administrative support to the team as needed
  • Contribute positively to team dynamic and manage up where necessary
  • Perform special projects as assigned by Production Director

Job Requirements:


  • Highly skilled in Excel. Including running V-Lookups and Pivot Tables.
  • Ability to work in fast paced environment with strict deadlines


  • Experience in Navision (recommended but not required)
  • Operational and Supply Chain knowledge


  • Bachelor’s degree in Business preferred

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.