Administrative Assistant

Business Strategy & Operations Santa Monica, California Req. UMG-1102


Description

We are currently seeking a dynamic Administrative Assistant to provide support to a senior executive. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

 

Job Functions:

Responsibilities include but are not limited to:  

  • Extensive travel and meeting coordination
  • Calendar management
  • Cover phone lines, partnering with other assistants as needed
  • Meeting of guests and help with general queries
  • Monthly Expensys reconciliation and processing
  • Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
  • Special project coordination requiring follow-up and meeting of deadlines
  • Ticket coordination with company buyer
  • Additional duties as assigned

Job Requirements:

Skills/Abilities:

  • Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
  • Ability to interact comfortably and effectively with external partners and clients
  • Possess strong attention to detail, problem solving and organizational skills
  • Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
  • Proactive in determining roadblocks
  • Must have excellent verbal and written communication skills
  • Ability to work under high pressure and speed
  • Must have the ability to build collaborative relationships
  • Ability to keep information highly confidential
  • Flexible and able to multi-task