Senior Payroll & HRIS Specialist
Description
Shape the Future of LifeWear in Canada
At UNIQLO Canada, we don’t just sell clothes - we innovate essential styles for everyday life. As a global leader in high-quality, affordable apparel, we’re expanding our Canadian presence rapidly. Joining our dynamic Merchandising team to drive strategic growth, optimize inventory, and bring the magic of LifeWear to communities nationwide.
As part of Fast Retailing, the world’s third-largest apparel retailer, UNIQLO operates in 25+ countries, with a mission to create clothing that enhances everyday life. Our business is built on a unique model of efficiency, sustainability, and customer-first retail, making UNIQLO one of the most exciting global brands to work for.
Position Overview:
Reporting to the Compensation & Benefits Leader/HR Director, the Senior Payroll & HRIS Specialist is responsible for overseeing full-cycle payroll operations and maintaining HRIS systems to ensure accurate, compliant, and efficient people processes across the organization. This role plays a critical part in managing complex payroll requirements, including expatriate and off-cycle payrolls, while leading HRIS enhancements, automation initiatives, and data integrity efforts.
The ideal candidate is detail-oriented, technically strong, and thrives in a fast-paced environment, bringing a continuous improvement mindset and the ability to partner effectively with HR, Finance, vendors, and global stakeholders.
Key Responsibilities:
Payroll & Compliance
- Manage full-cycle payroll processing, including complex and off-cycle payments, for local employees and international assignees within strict deadlines.
- Ensure compliance with federal, provincial, and local payroll, tax, and employment legislations.
- Oversee year-end payroll activities, including T4 preparation, reconciliations, and statutory filings.
- Manage expatriate payroll processes, identify taxable benefits, and support related tax filings.
- Verify and reconcile each payroll run; investigate and resolve discrepancies.
- Respond to payroll-related inquiries from employees, auditors, and government authorities in a timely manner.
HRIS & Data Management
- Configure, maintain, and support core HRIS modules for HR, Payroll, and Talent Management.
- Ensure data accuracy and integrity through audits, reconciliations, and quality checks.
- Troubleshoot system issues, conduct root-cause analysis, and liaise with vendors or global HQ for resolution.
- Participate in HRIS projects, upgrades, testing, and new functionality rollouts.
- Support HR reporting and analytics, including salary reviews and ad hoc workforce analysis.
Process Improvement & Stakeholder Support
- Lead payroll and HRIS process improvement initiatives, including automation and system enhancements.
- Act as a payroll subject matter expert and mentor; deliver training to HR, managers, and employees.
- Collaborate with internal stakeholders to ensure accurate payroll deductions, garnishments, and reporting.
- Support broader HR initiatives such as onboarding, compensation and benefits administration, and HR communications.
- Assist with internal and external audits as required.
- Other duties as assigned.
What You Bring:
- Bachelor’s degree in Business Administration, Human Resources, or Accounting, (preferred).
- PCP designation (preferred).
- Minimum 4+ years of experience in payroll and HRIS administration.
- Strong working knowledge of ADP, Workday, and other payroll/HRIS platforms.
- Solid understanding of payroll compliance, internal controls, audits, and income tax requirements.
- Advanced Excel skills (formulas, pivot tables) and experience preparing ad hoc reports.
- Experience with accounting principles, journal entries, and payroll-related bookkeeping.
- Strong communication skills with the ability to partner effectively across all levels of the organization.
- Proven ability to work in a fast-paced environment.
- Change management experience is considered an asset.
What We Offer:
- A results-driven, entrepreneurial culture where your decisions drive real business impact
- Competitive salary, performance bonus, and comprehensive benefits
- Work in a modern office which is easily accessible by public transportation
- A high-visibility role with collaboration across global and regional executive teams
- Career growth in a company that values ambition, innovation, integrity, and performance
Join our team:
If you live for data but love fashion, thrive on strategy but sweat the details - we want to hear from you. Join us and help redefine Canadian retail.
We sincerely appreciate the interest and enthusiasm of all applicants. While every application is carefully reviewed, only candidates whose qualifications closely match the requirements of the position will be contacted.
ABOUT US
Welcome to Uniqlo, where our journey from a single store in Hiroshima to a global brand embodies the essence of Japanese simplicity and innovation. Our founder, Tadashi Yanai, envisioned a company that transcends traditional fashion, focusing instead on creating high-quality, functional clothing that serves the everyday needs of people worldwide. This vision gave birth to our LifeWear concept—apparel that is simple, yet essential; designed to make life better for all.
As you embark on your journey with UNIQLO, know that you are joining a company that never gives up. Every challenge we have faced has made us stronger, smarter, and more determined to push boundaries. We are more than just a fashion brand—we are a global movement driven by sustainability, purpose, discipline, and the belief that great clothing can change lives.
Vision and Culture
At Uniqlo, we embrace the Japanese philosophy of continuous improvement. This principle drives us to constantly refine our products and processes, ensuring that we deliver clothing that offers new and unique value. Our commitment to quality and innovation is evident in our fabric technologies, such as HEATTECH, which provides warmth without bulk, and AIRism, designed to keep you cool and comfortable. These advancements reflect our dedication to enhancing the everyday experiences of our customers.
Our name, UNIQLO, is a blend of 'unique' and 'clothing,' symbolizing our mission to provide distinctive apparel that meets universal needs. We believe in the power of simplicity and strive to create designs that are both timeless and accessible, allowing individuals to express their personal style effortlessly.
We invite you to embrace our core values of simplicity, quality, and continuous improvement. Together, we will continue to innovate and inspire, bringing the best of Japanese craftsmanship and philosophy to wardrobes around the world.
Welcome to the Uniqlo family, where we are united in our pursuit of making everyday life better through exceptional clothing.
UNIQLO Canada is an equal opportunity employer. UNIQLO Canada encourages applications from all qualified candidates and accommodates person with disabilities. Candidates that are selected for interviews should advise us if they require accommodation