Corporate Communications

General Support Services St. Louis, Missouri


Description

About HHB Systems:

HHB Systems is a small veteran owned business known for systems engineering and technical assistance on world class programs. We lead the way in professional management advisory services; analytic support; cybersecurity; systems engineering; systems and application design; acquisitions and integration; as well a systems administration of major analytical DoD operational systems. We are looking for talented, creative, team-oriented professionals who take pride in providing innovative, relevant, and actionable solutions for our customers' most challenging problems.

HHB Systems is seeking professionals to provide support services that enable effective operations across the key components and offices across the National Geospatial-intelligence Agency.  This program is designed to provide access to a large quantity of qualified cleared personnel with skills in management and technical services support, which will allow NGA to more efficiently fulfill its mission of providing timely, relevant, accurate and actionable geospatial intelligence in support of national security. We have multiple openings and seek a broad range of experience. Compensation and responsibilities will be commensurate with the experience of the candidates.

The Corporate Communications candidate is responsible for managing events and establishing deadlines, manages logistics, and ensures communication efforts are developed and implemented.

Duties:

  • Develop a comprehensive site visit plan to be incorporated during the construction phase. Upon approval, and within appropriate timelines, this individual would coordinate and run all site visits for N2W.
  • Coordinate details of events such as town halls, Jabber sessions, “What We Know” sessions and all workforce engagement requirements.
  • Coordinate schedules and details for community relations events.
  • Recommend appropriate community relations activities, develop a calendar of events, and provide a monthly calendar of events to the PMO.
  • Manage logistics requirements in coordination with local businesses and academic institutions.
  • Coordinate shipment and the set-up of exhibits as required.
  • Coordinate all documentation and submission deadlines for events and meetings.
  • Establish processes and POCs for team use to successfully manage and run events.
  • Schedule speakers, vendors, and participants and appropriate instructions as needed.
  • Coordinate and assist in the monitoring of event timelines and ensure deadlines are met.
  • Initiate, coordinate, and/or participate in all efforts to publicize event.
  • Edit and design promotional materials through the Office of Corporate Communications.
  • Prepare presentations with the visual information specialist as needed.
  • Coordinate space planning for events.
  • Create Government-approved invitee list, send out invitations, and manage RSVP list.
  • Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
  • Keep inventory of backdrops, projectors, computers, and other display materials.
  • Build a schedule of site visits for each office at NGA Campus West once construction is underway.
  • Build a schedule for ad hoc visits for non-NCE, NGA visits, and public officials as determined by the assigned government lead.
  • Coordinate all visit with the construction site manager to ensure safety and to avoid construction disruptions.
  • Manage logistics including transportation, instructions, and other relevant notifications for each visit.
  • Maintain a log of each visit for future reference.
  • Advertise tour options and requirements as directed by the government lead.
  • Notify N2W leadership of all site visit issues to determine if adjustments are required.
  • Provide regular tour attendee assessments and feedback to T&E Assistant Program Manager.

Required Qualifications:

  • Active TS/SCI
  • Bachelor's degree in communications, public relations, or similar
  • Must have 7 years demonstrated experience working within a Corporate Communication and event management environment.
  • Must have 5 years demonstrated experience using the Web to conduct research, event administration, and procurement and high proficiency with Microsoft Office suite.
  • Demonstrated experience developing written event plans including timelines and logistic requirements
  • Demonstrated experience with Web communications, publishing, usability, and/or social media

 Desired Qualification:

  • None

WORKING CONDITIONS: The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job.

HHB Systems is an Equal Opportunity and Affirmative Action Employer. We welcome and encourage diversity in our workforce. It is the policy of HHB Systems to provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected characteristic under federal, state or local laws.