Media Biller

Finance New York, New York


Position at Havas Media


OVERVIEW:  Media billing professional with a minimum of 5 years media billing experience in an advertising agency, or related media industry.  This includes, but is not limited to Spot, Print, Digital, and National Broadcast mediums.  Knowledge of Accounts Receivable/Treasury interaction is mandatory.  Candidate must also be proficient in Mediaocean (formerly Donovan Data Systems) for all media and financial applications including reporting, report design, and system inquiries.  Expertise in Excel required (pivot tables, vlookup).



  • Minimum 5 years generating client media billing in an advertising agency, or related industry.
  • Expertise in Spot, Print, Digital, National Broadcast mediums in relation to client billing/reporting functionality.
  • Proficiency in system usage, functionality in Mediaocean (aka DDS or MBOX), required in Spot, Print, Adbuyer, Network and Accounting systems.
  • Ability to function independently in most daily responsibilities including requesting billing, creating/downloading/formatting reports to specifications, and trouble shooting/researching any related problems as it relates to billing and/or reporting.
  • Pro-actively manage and monitor all clients regarding billing status; ensuring billing is generated per calendar, all required reports are supplied, and client’s fiscal year requirements are maintained.
  • Monitor all clients throughout the month for un-billed status, escalating critical issues as needed.
  • Manage client audit requests: ability to coordinate billing, vendor payments, cash disbursement, media authorizations and proof of performance independently. Prepare, sign-off on, and distribute all audit required documentation to the client per deadline requested.
  • Generate, design and create reports within Mediaocean media and accounting systems.
  • Inter-relate with Media/Account teams, Treasury and Media Controls regarding questions, outstanding invoices, invoice replication, audit requests, etc.
  • Provide status reports for management and media review as needed.
  • Superior communication skills, incorporating the ability to speak and write clearly and professionally with all levels of staff, management, clients, vendors, etc.
  • Proficiency in MS Office, focusing on Excel expertise.
  • Ability to work additional hours, as needed.
  • Ability to commit to job responsibilities remotely if needed.
  • Limited travel possible.